Microsoft Outlook 2010

Fix Microsoft Outlook has encountered a problem error

2012-02-02T14:12:00.000-08:00

One of Microsoft’s favorite error messages is “Program X has encountered a problem and needs to close”. You’ll get this message from pretty much any Microsoft product, including Microsoft Office, Windows, and Internet Explorer. Previously I wrote about a way to fix Internet Explorer has encountered a problem and needs to close error.

fix this same error for Microsoft Outlook! It may look something like this:

AppName: outlook.exe AppVer: 11.0.8010.0 AppStamp:232039e
ModName: msmapi32.dll ModVer: 11.0.8002.0 ModStamp:32949d2
Microsoft outlook has encountered a problem.

These errors, unfortunately, are not easily fixed because there are multiple problems that can give the same error message! So you may see this error in Outlook only when you close the program or you may see it every time you try to check for new mail.
Each of these has be be resolved in a different way! So in this post, I will list out all the possible ways that I know of that you can fix this annoying “Outlook has encountered a problem” error and hopefully one of them works for you.

Method 1 – Install Windows and Office updates
I’m going to start off with the easier tips before going into more technical solutions. Go ahead and install all the latest Windows updates and the latest Office updates. If you have Outlook with Business Contact Manager, make sure to install the service packs for that also. This probably won’t solve your issue, but it’s worth a shot.
Method 2 – Delete and recreate email account
Sometimes this error may be related to the actual email account setup in Outlook. You can try to delete the email account by going to Tools and then Email Accounts or Account Settings.

Click on the email account and then choose Remove or Delete.

Go ahead and recreate the email account and see if that resolves your issue.
Method 3 – Start Outlook without add-ons
Your problem may also be caused if you recently installed an Outlook add-on, so try to remember if you installed anything recently that would have installed an add-in to Outlook. For example, if you install Adobe Professional, it tries to install a PDF add-on to all Office programs.

If you install some kind of Outlook connector add-on, uninstall that and see if the problem goes away. Installing an anti-virus program such as AVG, etc may also install an add-on to Outlook. Other add-ons like spam filters (Cloudmark, etc) may also be causing the issue.

You can quickly tell if an add-on is causing the problem by starting Outlook without any add-ons. Basically, you are starting Outlook in Safe Mode.
Go to Start, then Run, and type in the following command in the Open box:
outlook /safe

If your problem goes away, then you know it’s one of the add-ons. In Outlook 2007, you can enable or disable add-ins by going to Tools, Trust Center and then clicking on Add-ins.

In Outlook 2003, you can disable add-ins by going to Tools, Options, clicking on the Other tab, clicking on Advanced Options, and then clicking on Add-In Manager.
Method 4 – Uninstall any new software
You can also get this error in Outlook by installing some other third party software on your computer. For example, if you recently installed a new toolbar for IE, uninstall it. If you recently updated to a new version of IE, try to revert back to an older version. Sometimes other programs not related to Outlook can cause this error to appear!
Method 5 – Find the corrupt email and delete it
This may sound weird, but one particular email can actually crash the entire Outlook program! Oddly, I have seen this happen before. When you try to read one specific email in your Inbox, all of a sudden Outlook will crash and close without a notice.
You will have to go through your email and try to find the email or emails that cause Outlook to crash. Though this is very rare, it has happened and can be very frustrating to figure out. My suggestion would be to simply click on the first email and just arrow down through emails slowly until you reach the corrupt one.
Method 6 – Replace msmapi32.dll with an older version
Some people have sworn that by replacing this file with a different version, their problem has gone away. However, this is a bit more complicated as their are many versions of this file around and you have to figure out which one will actually work. It’s best to simply copy the one you have currently to a different location and then try out various versions of this file.
You’ll have to do a search on Google for msmapi32.dll to actually find and download the files, but this may work for some people.
Method 7 – Delete or rename auto-complete data file
You can also try to delete the auto-complete history file as that sometimes gets corrupt and can cause this error. First, make sure you can see hidden files and folders by going to Windows Explorer and clicking on Tools, Options, clicking on the View tab and choosing Show Hidden Files and Folders.
Now navigate to the following directory:
C:\Documents and Settings\Username\Application Data\Microsoft\Outlook
Now find the file with a .NK2 extension and either rename the extension to something else or simply delete the file. Outlook will automatically recreate it and hopefully the new version will be error free.
And that’s about it! If your problem still persists, you can always try to completely uninstall Outlook and reinstall it and see if that works. Other than that though, one of the above methods should fix your Outlook error!

Microsoft Office 2010 Language DLL error

2012-02-01T17:46:00.000-08:00

Problem-When I receive excel docs via outlook 2010 I receive the following error when
trying to open it up from an email. But once I hit Ok, it opens up the
excel 2010 sheet.
..
The language DLL 'VBE7INTL.DLL' could not be found.

Solution-

If you find errors related to. Dll files that are preventing entering Windows, start your computer in safe mode to solve the problem. First try to restore your computer to an earlier date (if you have Windows XP or Vista). This form of solution is a quick and easy recommendation that solves many of the problems that may have Microsoft Windows.

Use SFC command from Windows XP to scan and repair Windows files. To run this command, follow these steps.
Click on start > run
In the run box type - sfc / scannow and press Enter.

Windows 7 64bit, Outlook 2010 64bit, Macbook Pro 64bit

2012-01-10T09:15:00.000-08:00

I am a 64bit freak. I got Windows 7, Outlook 2010, Conferencing Addin all 64 bit versions to work on a Macbook pro. Those who are thinking about moving to 64bit and hesitating whether something will break, GO AHEAD! Macbook Pro hardware and Microsoft’s software are the best combination out there. You will enjoy every moment you spend with your laptop. Moreover, I have tried these combinations on HP tablet PC, Sony VAIO, Dell Inspiron and Dell Vostro. HP works best. Others are struggling with driver issues.

I will give you positive and negative feedback with the apps I have tried so far:

Outlook 2010 64 Bit:-

Here are my negative feedback. Outlook Product Manager, please read this. I am a hardcore Outlook customer of you.

All my Outlook COM addins are dead. Outlook 2010 64bit does not support them. Looks like not so good backward compatibility.

Not so significant improvement with Exchange 2007. The startup time has improved from about 5 secs to 2 secs. But the startup time saving is not really a big saver since I start outlook and it keeps running for days until my PC is so screwed that I need a restart.

Office Communicator 2005 does not work.
The beta Office 2010 applications are CPU hungry. I see 30% to 40% CPU most of the time.
It took me over 30 hours until Outlook 2010 started to perform well. All this time, it was indexing and indexing and indexing and burning CPU.
There’s nothing so ground breaking and productivity enhancing in Outlook 2010 yet. After upgrading and using it for couple of days, I don’t see something so attractive that justifies the time spent in upgrading for busy professional. It’s not upgrade at this stage so far. You have to uninstall all Office 2007 or earlier products, addins etc and then install Outlook 2010.
Outlook Keyboard shortcuts are changed, having hard time adjusting. My precious Alt+L for Reply to All is gone. Now it’s Ctrl+Shift+R. Come on guys, when do you just Reply and not to Reply to All? I barely remember ever using Reply only. It’s always Reply to All. Can’t you make a easier shortcut for this?
Keyboard focus gets lost to some weird place sometimes and my navigation using cursor gets broken. I have to click using mouse to get into track.
Quick Tasks are kind of limited. For ex, “Reply & Delete”, who would want to press CTRL+SHIFT+1 to do reply and delete? It’s more natural to press Ctrl+R to reply and then send it and hit DEL. The choices on Quick Tasks are limited as well. I was hoping I would be able to chain multiple commands like – open a new message window, select a specific account to send mail using, select a specific signature and after the mail is sent, show move dialog box to move the conversation to a specific folder. Nope, it does not work this way. First of all there are limited commands which does not even support this. Secondly, all the actions are performed instantly one after another without waiting for the first action to complete.
Quick Steps cannot be added to Quick Access Toolbar. Go figure!

Now the good things:

Overall Outlook experience is smooth. Opening new mail, typing address, doing search, moving messages, viewing a folder on conversation view mode are all significantly faster, even with Exchange. It’s hard to say if it’s due to fully 64 bit environment or due to the fact that none of my COM addins are working.
Outlook exits. Finally! None of the previous Outlook would terminate the process if I exited Outlook. It remains in memory forever unless I kill it from task manager. Now the Outlook really closes, or at least kills itself when I exit. Whenever I exit Outlook and start again, I see it doing some Data Integrity check. This means it is not really closing itself properly, but killing itself. I assume that’s bad and my data in Outlook are slowly getting messed up.
The conversation view is great!
Inline appointment viewer is a life saver. When I get an appointment invite, the email preview shows a small view of the calendar around the meeting time. I can see if I am occupied or if there’s an available time before or after the meeting. This saves me a lot of time everyday as rescheduling meeting is a tedious job in my company and it takes around 4 to 7 reschedules attempts to get a suitable time slot in everyone’s diary for every darn meeting.
Quick Steps is more or less useful. I am getting used to using CTRL+SHIFT+1 to “reply to all and delete” and CTRL+SHIFT+2 for “reply to all and move to folder”. You just have to configure the quick steps to make it suit you. Previously I used to use QuickFile addin, which was a super useful tool, worth paying 39.95.

Onenote 2010 64 Bit:-

The UI is certainly much slicker. It really looks and feels like a notebook now. Sketching performance is improved.

However, a big bug. I was sketching and suddenly my pointer switched to selection mode from pen. All pen options are disabled. I tried exiting and coming back. Nope. Can’t go back to pen mode at all. I am using a Genius Tablet. Looks like Onenote is Tablet PC friendly only. Hope Apple makes a Tablet Macbook Pro soon.
Ms Word 2010 64 Bit:-
Haven’t used it much. Ribbons are as confusing as before. The File menu is even more confusing now. No new shape styles that makes word documents stand out from the rest. No new Smart Art worth mentioning. Overall – disappointing.

The print features are much improved!

Powerpoint 2010 64 Bit:-

I did not notice any significant new feature in Powerpoint, sadly. The ribbon has been made more useful than before. There’s a “Transition” and “Animations” ribbon bar which is very useful to use and saves time putting animations in slides. But that’s all I could see from my limited trial. This is disappointing. I was expecting there would be richer collection of shapes which are really cool to look and makes presentations look like Web 2.0 sites, a lot of new Smart Arts, but nothing.

Visio 2010 64 Bit:-

The UML Diagram designer is as crappy as ever. Come on Microsoft, watch the other UML designers and learn from them. Currently Visio is my last choice for UML design and makes my job life unhappy because my company forces me to use it. I use PlantUML wherever I can.

I don’t see any new amazingly cool diagram either. I was hoping the Detailed Network Diagram stencil would be much improved with smooth round glossy servers, amazingly cool looking router icons etc. But no luck. The new ribbon interface is as confusing as other Office applications.

Office 365 Installation breaks Outlook 2010

2012-01-10T09:08:00.000-08:00

Question-
After setting up Office 365 SMB/Prof. on my laptop with Office 2010 already installed and Outlook functioning correctly with a Gmail IMAP account, the software has rendered my laptop slow and almost completely useless with Outlook Running.

If I remove the Outlook account to the on microsoft.com exchange server I regain functionality.

The main problem is that the Outlook client will stop responding if the gmail IMAP account and the Exchange account are both connected/installed at this same time.

Answers-

First, please run Office 365 Desktop Setup:

1. Log on Office 365. In the right pane, under Resources, click Downloads.

2. Under Set up and configure your Office desktop apps, click Set up. The Microsoft Office 365 desktop setup tool starts.

3. After setup, test the Outlook issue again.

If the issue persists, you may refer to the following KB article to troubleshoot this issue.

Outlook performance is slow in the Office 365 environment

http://support.microsoft.com/kb/2441551

Thanks,

Export Outlook 2010 To Lotus Notes And Get Better Database Security

2012-01-09T14:02:00.000-08:00

Outlook and IBM Lotus Notes both are popular email clients therefore, switching between these two email clients is also common and users can easily Export Outlook 2010 to Lotus Notes (http://www.psttonsf.org/) with Outlook to Notes converter.

IBM Lotus Notes:

IBM Lotus Notes is the leading collaboration and enterprise email client for personal and organizational efficiency and its platform ultimately fits for the execution of Work-flow applications. It is very customizable so each application can be customized in less time in this. It provides the facility to inherit values of document. Example: One reply to a posting in newsgroup can acquire the values from the original document by which you can see the information like; who posted the original document, when the original document got posted, subject of the post etc. You get rich text documentation in Lotus Notes i.e. Lotus Notes emails can have graphics, sound files and video along with regular text. You can use SysTools Outlook to Notes Converter (http://www.convertpsttonsf.com/bundle-offers.html) with which you can get high level of security in Lotus Notes like:

1). The databases can have several levels of security for users or groups, some parts of the database (form) can be encrypted and only those who have the key can see it, multiple fields of that form (database) can also be encrypted with different keys.

2). Database can have digital signatures by which the recipients of that document can check the person who signed that document and whether the content of document has been altered or not.

3). Important emails can be prevented from being forward by the recipient to others.

4). User’s password cannot be changed by the administrator.

5). User cannot obtain a copy of database because full encryption of database can be done with physical access to Server.

Web Publishing:

Most of the benefits of Lotus Notes are available from WEB as the databases of Notes automatically get converted to HTML and by this, the users can browse and edit information in the databases on WEB.

While on the other hand, Outlook doesn’t provide such high level of security, application customization, web publishing, document sharing etc. So, if you are an Outlook user and you want to Export Outlook 2010 to Lotus Notes (http://www.psttonsf.co.uk/) due to some purpose or to avail the benefits of Lotus Notes then, you can use Outlook to Notes converter. This software can export the entire database from Outlook to Lotus Notes i.e. you can get all your items like emails, contacts, calendar, journals and to-do list in Lotus Notes from Microsoft Outlook.

Managing Outlook 2010 Multiple Email Accounts

2012-01-06T05:27:00.000-08:00

Microsoft Outlook 2010 can manage all your email accounts. This gives you a single interface for working with all your messages. There are two aspects to making this happen. The first is knowing how to configure Outlook for Gmail or whichever service you are using. Unfortunately, I don't have enough space here to cover how that works. The link at the end of this article will take you to a site that does have all the information.

The second aspect is knowing how to work with the different accounts once you have them set up. This article covers those basics.

When you Receive Messages

You can receive messages from various different types of accounts. Outlook 2010 automatically checks each email account for you, based on the settings in your Send/Receive groups. Messages end up in different spots depending on the type of account. Typically, messages from Gmail and Hotmail accounts will end up in their own mail folders, while messages from other types of accounts end up in the Inbox.

So how do you know which messages are associated with which accounts? The messages that end up in their own set of folders are easy. For other types of accounts, if you can't tell just by looking, you can look at the To: field of the message. The email address the sender addressed it to appears on that line.

When You Send Messages

When sending messages, you control which account Outlook 2010 uses. Outlook always has a default account for sending messages, but you can tell Outlook to use a different account like this:

When you create a new message, Outlook 2010 assumes that you want to send the message from the email account you are working in right now. This is a change from earlier versions, which assumed you wanted to send from the default account.

When you're replying to a message you received, Outlook uses the same account as the message by default. But you can always tell Outlook to send the reply using a different account.
When you forward a message, Outlook handles it the same way as a reply.
So how exactly do you tell Outlook 2010 to use a different account? You do it when you are working in the message window. Look for the "From" button next to the "Send" button (this only appears if you have more than one account set up). Click From and select the account you want to use.

Set the Default Account

If you want to change Outlook's default account, here's what you have to do:

In the Ribbon, click the File tab.
In the menu that appears, click Info to display the "Account Information" screen.
Click the Account Settings button and select Account Settings... in the menu that appears. This opens the "Account Settings" dialog box to the "E-mail" tabbed page.
In the box that contains the list of email accounts, select the account you want to use as the default account (the current default account has a checkmark in a blue circle next to it).
If the account you selected is not already the default account, the "Set as Default" option (located above the box containing the email accounts) should now be clickable. Click Set as Default to change the default account.
Click Close to return to the Outlook window.
You now have the basic information you need to work with multiple email accounts in Outlook 2010. All you need now is solid instructions for connecting accounts to Outlook.

McAfee Hawkex add-in causes MS Outlook to crash

2012-01-06T05:23:00.001-08:00

There are various application or add-ins that are incompatible with various versions of MS Outlook. Due to this incompatibility, at times MS Outlook may crash, which invariably leads to corruption of the PST (Personal Storage Table) file. In such situation, you should use certain workarounds to remove the add-in or uninstall the application. If that does not solve your purpose, then you should use a third-party Oultook PST repair software to repair Outlook PST file.

Let us consider a practical scenario in which you try to create an email in MS Outlook 2003. However, it fails to do so and exits abruptly. An error message is displayed in this regard, which is:

"Microsoft Outlook has encountered a problem and needs to close. We are sorry for the inconvenience.

To see what data this error report contains, click here."

In addition, when you see the signature of the error message the following report is displayed:

"App Name App Version Module Name Module Version Offset

--------------------------------------------------------------------------

Outlook.exe 10.0.xxxx.x Hawkex.dll version 0000ebbc"

Cause:

The most possible cause of this erroneous situation is that you have installed the Network Associates McAfee Hawkex add-in your system, which is incompatible with MS Outlook 2003.

Also, it is quite possible that because of regular crashing of Outlook 2003, its PST file may have damaged.

Resolution:

To resolve this problem, you should contact Network Associates to check whether there is any hotfix to fix this problem. In the meantime, you should remove the McAfee Hawkex add-in by performing the following steps:

Click Start | Run.
In the 'Open' box, type 'Outlook.exe/safe' and press the 'Enter' key to run Outlook in safe mode.
Click Tools | Options.
Click 'Advanced Options' in the 'Other' tab.
Click 'Add-in Manager' in the 'Advanced Options' dialog box.
Clear the check box for McAfee Hawkex add-in.
Click OK.
Close all the dialog boxes by clicking the OK button.
Restart Outlook 2003.
If the problem is appearing again, it means that the PST file has corrupted for which you should use the Inbox Repair (scanpst.exe) tool to scan and repair the PST file for any errors. If the problem still persists, then you should use a third-party PST file repair software to perform PST recovery. The benefits of using such PST repair tools is that the PST file is not modified while repairing it using safe scanning algorithms.

The best Outlook repair software in the market is Stellar Phoenix Outlook PST Repair that repairs PST files created for MS Outlook 2010, 2007, 2003, 2002, and 2000. Compatible with Windows 7, Vista, Server 2003, XP, and 2000, this Outlook PST repair utility is capable of repairing contacts, emails (with attachments), calendar items, notes, tasks, journals, etc.

Making Outlook Express Address Book

2012-01-05T04:52:00.000-08:00

Welcome to the world of e-mail, or electronic mail. You've decided to use Outlook Express to compose and receive your e-mails. Outlook Express has tons of valuable features to make e-mailing extremely easy. One of the first things you may be wondering is how you can start keeping track of all of your friends' e-mail addresses. It's easy with Outlook's address book feature.

More than likely, when you first open Outlook Express, you will see four "windows." The window on the top left shows your different folders. The window on your top right is where your actual e-mails come in. The window on your bottom right is a preview pane. When you click on an e-mail, it will give you a small preview of what is actually contained in the e-mail. The bottom left portion is what we're interested in today, however. This window contains contact information, or your address book. If the bottom left window is not currently visible when you open up Outlook Express, click on the "View" menu on the toolbar and choose "Layout." Make sure that there is a checkmark by the "Contacts" option.

There are two ways to add a new contact. Let's say your friend Jane Doe has sent you her e-mail address and you want to add her to your address book. Click on the small down arrow by the word "Contacts" in the Contacts pane or simply press Alt + C. Choose the "New Contact" option. This will open up a window that will allow you to enter all kinds of information about your friend Jane Doe. In the "Name" tab of this window, fill out your friend's information. The information it asks for is pretty self-explanatory. Next to "E-Mail Addresses" type Jane's e-mail address: Jane@Web.Com. Click on the "Add" button and it will add this e-mail address to the pane below. If Jane has many e-mail addresses (for example, if she has a different work e-mail address and a different home e-mail address), you can add multiple addresses by typing them in and clicking "Add." If you only have one address for her, it will automatically cause this e-mail address to be the default address. If you have multiple addresses for Jane, you can select the e-mail address she uses the most and then click the button "Set as Default." One important item to note is that whatever name you use for the "Nickname" box, you can simply type that nickname in the "To" portion of a new message and it will understand that you are sending a message to that specific person. There are several other tabs you can list properties for, but, for now, all we want to do is add Jane to your contacts list. Once you have entered Jane's information, click the "Ok" button to save your changes. You will see Jane's name in your Contact list. Now, whenever you want to e-mail her, you can just double-click on her name and a new message will appear addressed to Jane.

You can also do this same thing by going to the "Tools" menu and choosing "Address Book." Click on the "New" button and choose "New Contact." Then follow the directions above to add a new contact. This is more easily done by clicking the "Addresses" button close to the top of your screen.

Let's say you have a book club that has four members in it and you don't want to continually type in each of their e-mail addresses when you want to e-mail them all as a group. After clicking the "Addresses" button, click on "New Group." Enter a Group Name. For example, you can call the group "Book Club." Click the "Select Members" button and it will allow you to choose several of your existing e-mail contacts for the Book Club group. Once you have selected them all, click "Ok." Now, the next time you want to e-mail your Book Club group, you simply have to type in "Book Club" and the message will automatically be sent to all four members.

The Outlook Express address book feature is pretty intuitive if you just give it a try. Remember, if you ever get stuck and want to trouble shoot, you can always hit the F1 key or click on "Help" from the toolbar and then "Contents and Index." This will help you figure out anything you want to know about the address book.

How to Setup a POP3 Email Account in Microsoft Outlook 2010

2012-01-04T05:56:00.000-08:00

We describe the procedure of setting up a POP3 email account in Microsoft Outlook 2010. The methods described in the article are simple and correct until date. Failure or success of any method entirely depends on how correctly you follow the instructions.

Need help setting up a POP3 email account in Microsoft Outlook 2010? Don't know how? Don't worry. We have brought a comprehensive guide that will help you create your POP3 based email account without the help of your Microsoft tech support services and without running into common Microsoft Outlook problems.
Instructions:

Open Outlook and click on the File menu. Select Account Settings from the dropdown menu and then again click to select Account Settings. Click on New, click to select the Manually configure server settings or additional server types option, and then click on the Next button. Under Choose Service, make sure that the Internet E-mail button is clicked and then hit the Next button. In the Internet E-mail Settings window, enter your name and email address in the respective fields under the User Information heading. Under the Server Information heading, select POP3 from the Account Type drop down menu, and enter incoming and outgoing mail server details in the respective fields. Under the Logon Information heading, enter your email address (like johnsmith@hotmail.com) in the User Name field and password in the Password field. Make sure that you check the Remember password checkbox. This will save you from the hassle of typing your password every time you log in to Outlook.

Click on the More Settings button and select the Outgoing Server tab. Click to select the box next to My outgoing server (SMTP) requires authentication and also select the button next to Use same settings as my incoming mail server. Click on the Advanced tab (on the same window), enter the Incoming server (POP3) port no. and check the box next to This server requires an encrypted connection (SSL). Similarly type the port no. for Outgoing server (SMTP) and select SSL from the dropdown menu next to Use the following type of encrypted connection. Select from the options like Server Timeouts and Leave a copy of messages on the server.

Click on the OK button and then hit the Test Account Settings button to test the configured email account. If it returns with a successful message, then click on OK and then Next and then the Finish button to exit all the windows. If you get an error message, then click on the Back button to go back and recheck all the settings. If they are incorrect, correct them and proceed by clicking on the Next and at last the Finish button.
Additional Tips:

Contact your ISP (Internet Service Provider) for the incoming and outgoing server information. Check out incoming and outgoing server information for common Gmail, Hotmail, Yahoo! mail and Yahoo! Mail Plus etc. accounts. For Gmail, incoming and outgoing (SMTP) servers respectively are 'pop.gmail.com' and 'smtp.gmail.com'. For Hotmail, incoming and outgoing servers are 'pop3.live.com' and 'smtp.live.com' respectively. For Yahoo Mail Plus, these are 'plus.pop.mail.yahoo.com' and 'plus.smtp.mail.yahoo.com'. For Yahoo mail, these are 'pop.mail.yahoo.com' and 'smtp.mail.yahoo.com'.

Steps to Block a Sender in Microsoft Outlook 2010

2012-01-04T05:54:00.000-08:00

We describe how a user can block a sender from sending emails to his account in Microsoft Outlook 2010. The methods compiled here are simple and reliable until date. It is, however, advised to follow the instructions accurately to avoid facing problems. This will eventually save users' time and money that would otherwise be spent on searching Microsoft Outlook Support.

It is more than annoying for us to receive emails from unwanted users and we often think about blocking them. Most of the users who are good at computer can easily tweak around to block unwanted users. However, those who don't know often feel jeopardized. Don't worry! The below mentioned guide will help you blacklist those senders whom you don't want to receive mails on your own and without the expert help of Microsoft technical support.

Instructions:
First Method -
Launch Outlook. Click on the Home tab located at the top, click on the dropdown menu of the Junk button and select Junk E-mail Options.
When the Junk E-mail Options window opens up, highlight the Blocked Senders tab. click on the Add button and this will open up the Add address or domain dialog box. Now type the email address of the intended sender whom you want to blacklist and then click on the OK button. For example, you want to block abc@abc.in., type it in the box and then click on the OK button to exit the window. Similarly, you can also block a domain name (for e.g. facebook.com). By doing this, you will stop receiving emails from that particular sender or domain name in your Outlook mailbox.
Second Method -
Open Outlook and navigate to Inbox. Select the particular email whose sender you want to block and then click on the Home tab. Click on the drop down menu next to the Junk button and then select the Block Sender option. If prompted for a confirmation, click on the OK button. This will block the particular sender from sending you email messages.
Third Method -
You can block the desired sender on your online email account. For example, you have a Hotmail account setup in your Ms Outlook 2010. Open your internet browser and then open the Hotmail website. Login to your email account, click on Options at the top right hand corner, and then select More Options. This will open up the Hotmail Options window. On the right hand side under the Preventive junk email heading, click on the Safe and blocked senders link. Click on the Blocked Senders link to proceed. Type the email address of the desired sender in the box Blocked email address or domain and then click on the Add to list button. This will include the email address in the Blocked senders list. Exit the email account and close the browser. You will stop receiving messages in Outlook from the next time onwards.

If you ever want to unblock that sender, navigate to the same page in Hotmail Options, type the email address and then click on the Remove from list button. You will start receiving emails again from that sender. If you have another email account like Yahoo!, AOL, Gmail etc., check their website for help on blocking a particular sender online.

Configure Microsoft Outlook 2010

2012-01-02T07:10:00.000-08:00

Microsoft Outlook for various purposes like POP\IMAP etc. email, Microsoft Exchange Server (MES), or RSS feeds etc. The methods described in this article are simple and correct to the date. It is still recommended that users follow the instructions accurately to complete the task without facing common Microsoft Outlook problems.

Microsoft Outlook, currently in the version 2010, integrates a range of advanced features and utilities for users’ convenience. They can subscribe and read RSS feeds in their Outlook mail, or setup and configure an email account using any ISP like Gmail, Hotmail, Yahoo, and AOL etc., or connect to an exchange server easily. This best thing is that users can do all of this on their own and without contacting their Microsoft tech support services.

The below mentioned guide will help you configure Microsoft Outlook 2010 for MES.

Instructions:

Configure with MES –
Click on the Start menu, go to Control Panel, and then double click on the Mail icon. Click
Open Outlook, click on the File menu, and select Info. Click on the dropdown menu next to Account Settings and then select Account Settings – Add Account. Enter your name and email address in the respective fields, type password, retype password for the confirmation, and then click to select the button next to Manually configure server settings or additional server types.

Click on the Next button to proceed. Select Microsoft Exchange from the given options and click on Next. Under the Microsoft Exchange Settings heading, type MES information in the box next to Microsoft Exchange server and check the box below Use Cached Exchange Mode. Type your full email address in the User Name box and click on the More Settings button.

Highlight the Connections tab, click to select the box Connect using my Local Area Network (LAN), and then select Connect to Microsoft Exchange using HTTP. Click on the Exchange Proxy Settings tab, type URL in the box under the Connection Settings heading, and then put a checkmark in the box next to Connect using SSL only and the box below Only connect to proxy servers that have this principal name in their certificate. Type the desired information in the box below and check both the boxes next to Fast and slow networks.

Under the Proxy authentication settings heading, select NTLM Authentication from the dropdown menu and then click on the OK button. Now click on the Check Name button and enter all the credentials like name, email address, password etc. in the relevant fields. Once the authentication process finishes, click on the Next button. Click on the OK button and then Apply and then Finish. Close all the windows and reopen Outlook. It will prompt you again for your login credentials.

Configure for RSS Feeds –

Open Outlook, click on the File tab, and select Info. Click on the dropdown menu next to Account Settings and then select Account Settings. Click to highlight the RSS Feeds tab and then click on New. Type the URL of the desired RSS feed in the box and then click on the Add button. Click on the OK button and exit the Account Settings window. Now enjoy reading RSS feeds in your Outlook 2010.

Additional Tips:
Contact Microsoft tech help or your ISP for the MES information to fill in the Microsoft Exchange server box under the Microsoft Exchange Settings heading.

Solutions To Outlook Express Errors

2011-09-30T06:05:00.000-07:00

Microsoft Outlook Express errors are common problems faced by users of Microsoft Outlook Express who use the application to meet their needs of sending and receiving e-mails. Indeed, with the increasing use of e-mail as a communication medium these days, solutions to Outlook Express errors have become increasingly important and sought after. To prevent confusion, the Microsoft Outlook Express application is different from the Microsoft Outlook e-mail client that is bundled with Microsoft Office. Rather, the former is bundled with Internet Explorer instead of the Microsoft Office suite. We list the following common problems faced by users of Microsoft Outlook Express and offer the relevant solutions.

1. Slow loading of Outlook Express

This problem arises when Microsoft Outlook Express is run concurrently with Microsoft Windows Messenger. The solution here is to go to the tools menu of Microsoft Outlook Express and under the options sub-menu, uncheck the option to automatically log on to Windows Messenger.

2. Inability to Receive E-mails

When you are unable to receive e-mails but able to send them, your domain might be possibly running out of space. This occurs when you have too many e-mails left inside your inbox or sent items folder of Microsoft Outlook Express. In such a situation, it would be a good idea for you to delete some e-mails from your inbox, sent items or any other folders that you might have. Alternatively, you can increase the disk space of your e-mail account for you to continue receiving e-mails again.

3. Outlook Express Error 0x800420CB

This is a common problem faced by most users of Microsoft Outlook Express. This error causes you to be unable to open your e-mail message. The most possible cause to this problem is in fact, corruption of your .dbx files. This type of file is used by the Microsoft Outlook Express application. The solution to this problem involves a few simple steps. Select tools from the main menu. Subsequently click on accounts and select the mail tab option. Click on duplicate mail account before selecting the remove option. Repeat these steps until all duplicate mails have been removed. In most cases, this step should solve the problem at hand. Otherwise, rename the Outbox.dbx file. This can be found easily by means of the windows search utility.

4. Unable to Delete E-mails

If you are unable to delete your old e-mail messages, your "deleted items folder" could possibly have been corrupted. This occurs when a copy of the deleted e-mail is sent to the "deleted e-mail folder" whenever an e-mail is deleted. Transfer all messages from this folder into another folder. Subsequently, close Microsoft Outlook Express and delete the "Deleted Items.dbx" file. You will need to tweak your windows setting to see hidden files in order to identify the location of your file.

Article Source: http://EzineArticles.com/1187819

Unlock Attachment Restriction in Microsoft Outlook

2011-09-27T04:47:00.001-07:00

The article intends to help users undo restrictions on their Outlook attachments and download them without difficulty. The methods described here are simple and reliable. It is, however, recommended that users follow the instructions accurately to avoid facing common Microsoft Outlook problems and eventually calling Microsoft technical help to resolve them.

Microsoft Outlook has been designed to allow users send or receive emails (one among the other things) and at the same time restrict them from accessing files attachments (.bat or.exe etc.) that potentially contain viruses or malware among other infections. Most of the users find it really annoying when they cannot download the attachments sent to them in Outlook. Every time you try to download an attachment, it shows an error message like 'Outlook blocked access to the following potentially unsafe attachments: click file.exe'. Well, security is definitely a good practice, but it may irritate users like anything, especially when they know that the file is sent from a trusted source. Don't worry! The below mentioned guide will help download and access the desired attachments in Outlook without problems.

Instructions:

Unblocking attachments requires a key to be added to the Windows Registry Editor. Follow the below mentioned procedure to do so.

Close the Outlook window if it is opened. Click on the Start menu and navigate to Run. When the Run window opens, type 'regedit' (without quotes and as is) in the respective box, and hit Enter on the keyboard.

This will open up the Registry Editor window. Click on the '+' sign next to HKEY_CURRENT_USER and then navigate to Software Microsoft Office12.0 Outlook Security. Click on the Edit tab at the top, click New from the dropdown menu, and then select String Value. Give a name to the value like Level 1 Remove. When done, right click on Level1Remove and then select Modify from the drop down menu. Now type the extensions like.bat or.exe etc. (separated by a comma or semicolon) and then click on the OK button to close the window. Close the Registry Editor window.

Reopen Outlook and check whether you can download the blocked attachments or not. You should be able to do so without encountering any error message. You can also adjust the level of security (Junk email filter settings) in Outlook so as to make it aware of a particular message's behavior.

Additional Tips:

Check the registry key if you are not sure which Outlook version you have. If you are using Outlook 2003, it must be 11.0. For Outlook 2007, it is 12.0, while for Outlook 2010, it is 14.0. It is highly recommended that you don't modify any other registry key in the Registry Editor. Wrong changes can lead to severe problems in your computer.

Article Source: http://EzineArticles.com/6542952

Outlook Express or MS Outlook - Which is Best ?

2011-09-26T03:24:00.000-07:00

Outlook Express or MS Outlook email clients are generally used by home users and business users who need reliability, easy access, email, newsgroup, notes, meeting, and journals etc functionalities with their emails.
Most of the users find the email clients easy and reliable to use because of their user friendly usage patterns.

Generally Outlook Express is used by home users and MS Outlook is used by business users. The following article illustrates usage of both the email clients and their advantage perspectives with their respective users.

Outlook Express:

Outlook Express comes embedded with MS IE 4.x, MS IE 5.x, MS Windows 98 operating system, MS Windows Millennium Edition (Me) OS, MS Windows 2000 OS and MS Office 98 for Macintosh. Outlook Express email program proves beneficial for home users who can access their emails by dialing to an Internet service provider (ISP).

Outlook Express works effectively with any Internet standard system - Simple Mail Transfer Protocol (SMTP), Post Office Protocol 3 (POP3), and Internet Mail Access Protocol (IMAP) and provides full support to e-mail standards and news such as Lightweight Directory Access Protocol (LDAP), Multipurpose Internet Mail Extension Hypertext Markup Language (MHTML), Hypertext Markup Language (HTML), Secure/Multipurpose Internet Mail Extensions (S/MIME) and Network News Transfer Protocol (NNTP).

Ability of Outlook express to send and receive emails of multiple email accounts proves advantageous and the migration tools enables to import address book, emails from Eudora, Netscape, Microsoft Exchange Server, the Windows Inbox, and Outlook easies the task of managing and organizing email messages.

Outlook express provides full support to html settings with which you can customize your messages with backgrounds and graphics. Built-in stationary designs enable you to compose your mail messages with attractive designs, mainly required for special occasions like birthdays, meetings, parties, announcements etc.

MS Outlook:

MS Outlook is the stand-alone application integrated in MS Office and Exchange Servers. Outlook provides integration and performance with IE 5.5 completely integrated with calendar, contact addresses, drafts, meeting scheduling, and notes etc makes MS Outlook perfect email client for business users.

Organization and filtration of email messages makes it easy to work with MS Office applications, which help in communicating and sharing of emails effectively.

When working with exchange servers, Outlook provides enhanced internet connectivity, workgroup information sharing and workflow communications, public folders, forms, and group scheduling.

Article Source: http://EzineArticles.com/507244

How to Recover Deleted Emails From Microsoft Outlook

2011-09-21T06:30:00.000-07:00

Accidentally deleted emails from Microsoft Outlook?

You may have permanently deleted emails in Microsoft Outlook and want to recover them. No need to worry, email recovery is possible.

Introduction to Microsoft Outlook

Microsoft Outlook is an email application which integrates email messages, to-do lists, contacts, tasks, and scheduling. It comes as a part of Microsoft Office suite. It manages multiple POP, IMAP, Microsoft Exchange, MSN and Windows live Hotmail accounts. MicrosoftOutlook provides features such as instant email searching, flagging, categorizing and scheduling appointments.

In Microsoft Outlook each email is not stored as a separate file. Usually, a complete email folder like, Inbox is stored as a single file. The email folder used is a.pst file (i.e. Personal Storage database file). Along with emails, it also contains other data, such as contacts and appointments.

Scenarios of email loss

Scenarios in which emails might get deleted permanently are-

* By using shift + Del
* Compacting the.pst file
* Corruption of.pst files
* Exceeding the 2GB size limit of the.pst file
* Accidental deletion
* Virus attack

In order to attain complete email recovery, never compact your.pst files or save any new data on to the drive after you have encountered email loss. Any attempt of compacting/ saving will overwrite lost data.

Is it possible to recover deleted emails?

If you have deleted an email using the delete button, then the emails will move into the Deleted Items folder, which can be restored. If emails are permanently deleted (i.e. using Shift+Del), you cannot recover them from the Deleted Items folder, but there is a possibility to get the emails back.

When you use the delete command, the email moves from Inbox (any source folder) to the Deleted Items folder, i.e. it is copied into the destination folder before getting deleted from the source folder. Hence the emails are not physically deleted from the hard drive; but only marked as having been deleted, and hence Microsoft Outlook doesn't display it. Unless you compact the.pst file or save any new data, there is still a possibility of recovering the deleted emails in one piece.

Article Source: http://EzineArticles.com/5381528

A Perfect Guide To Setup And Configure Outlook Easily

2011-09-19T06:14:00.000-07:00

Outlook 2003 is a mail client which is used very often and has many functions which are very useful, like a mailbox, agenda, possibility to plan meetings, agenda's of colleges can be opened, etc.

Below I will describe several functionalities of Outlook 2003 which can be very useful for you and I hope that this explanation helps you working with Outlook 2003.

* Setup Outlook 2003
* Free / Busy options
* Share calendar
* Open shared calendars
* Add personal address book
* Out of office assistant
* Plan meetings
* Signature for outgoing e-mail
* Junk e-mail
* Archive e-mail
* What is the size of my mailbox
* Show full menus
* Customize reading pane

Setup Outlook 2003

Outlook is the most used mail client which is being used by many people. If Outlook is being installed on the computer, then you have to configure Outlook so you can collect your e-mail and read it. If Outlook is installed and configured, it automatically gets the e-mail from an Exchange server within a network or from another e-mail provider like Gmail etc.

If Outlook is just installed and you open it for the first time a wizard will be started so you can configure Outlook as you wish.

Here you have to select which type of server gets your e-mail.
Normally if you are working in a company network there is an Exchange Server so then you choose for the option 'Microsoft Exchange Server'.

If you use Outlook in a home situation and you have a provide like Gmail, you should choose for the option 'POP3'.

The other options are common not used very often.

If you have chosen the right mail server you click 'Next'. In this example I will discuss the POP3 mail server because this is the most used type of server in a home situation.

User information:

Here you enter your name and you e-mail address.

Server Information:

Here you have to enter the server information which you normally have received
from your Internet provider or e-mail provider. For example if you have an e-mail
address at Gmail, you enter at the 'Incoming mail server (POP3)' textbox: 'pop.gmail.com' and at the 'Outgoing mail server (SMTP) textbox: 'smtp.gmail.com'.

These server types you can normally find also on the website of the provider.

Article Source: http://EzineArticles.com/815326

Addons for Microsoft Outlook - Crucial Points to Consider

2011-09-16T03:11:00.000-07:00

Addons for Microsoft outlook perform different functions and help in improving Outlook. Outlook has been the favorite for millions of users over a long period of time especially as an e-mail application and with the addons for Microsoft outlook the program works better. There have been difficulties in some function but Microsoft has always come up with many improvements making Outlook even better.

ClearContext, BoxBe, SendShield are some of the popular outlook add-ons. ClearContext assist you in keeping a track of specific projects, to-dos, emails and even calendar items in an automated way. It is very easy to control crap mails with the help of BoxBe or ClearContext addons. SendSheild is another addon that eliminates the problem of sending heavy information containing office files. When sending office files like documents it wipes away all the metadata.

BoxBe is another addon by which you can build an email guest list so that you can track emails from all your close relatives and friends. Most of the addons can be downloaded from the internet as extensions and you can use the extension manager to install new extensions. You can also download a trial version for yourself to review the functions. Addons like Plaxo toolbar for Outlook let you to synchronize your present Plaxo address book to your Outlook Address Book.

WaxMail plugin has the feature by which you can record voice messages and insert them in your e-mail's body. Microsoft Outlook Office Connector is one of the addons for Microsoft outlook which connects windows live hotmail with Outlook in such a manner that they feel like local mail and you also have the advantage of using it when you are offline.

Over the internet you can search an addon by specifying your needs or how you want to customize your Outlook. Another very useful Outlook addon is the Send personality addon by which you can send messages to a group of people where each of the receivers will get a sole copy fro themselves. Addons such as Mail Alert, outlook Password, SpamBayes, Duplicate Email Remover, Email Schedulers, Recovery By mails and many are available online with screenshots and details about the functions that they perform and can be easily downloaded and installed making Outlook all the more useful.

Article Source: http://EzineArticles.com/4990324

Hassle-Free Techniques to Fix Problems in Outlook PST File

2011-09-14T04:16:00.000-07:00

Though the Personal Storage Files or PST files have proved to be a very effective storage format for Microsoft Outlook, it is very vulnerable and suffers corruption quite easily. Our article looks at ways in which we can fix problems in Outlook PST file using Outlook tools and third-party applications.

One of the biggest advantages of the Microsoft Outlook application is the centralized storage system that it uses to store all the email messages and folders, respective attachments, contact lists, calendar items, journal entries and other Outlook items. All these items are stored in a binary format, which does not make them human-readable; on the other hand, it certainly makes search and access of specific Outlook items much faster. If you install Outlook with the default settings, then there will be no separate storage file for each folder such as 'Inbox', 'Sent', 'Drafts', etc. Instead, all these standard email folders will be stored in a single Outlook.pst file. This PST file will contain all the necessary information about the various folders, sub-folders and items stored in them allowing for quick display and retrieval. If you would like to have a backup copy of all the Outlook data, you need to copy all the relevant files for an effective Outlook recovery.

Taking back ups of the PST file is important because these files are very notorious for their vulnerability to factors such as sudden power surges, virus attacks, software problems and malfunctions in the hard disk. Any of these factors could quickly cause corruption in the file. This storage format certainly has great functionality but gets damaged so quickly that a very large number of repair utilities have sprung up that claim to effectively restore the data from a damaged PST file. Microsoft Outlook for instance, provides the Inbox Repair Tool/Scanpst.exe to correct small-scale corruption issues with the PST file. However, if the file is heavily damaged, you may have to turn to specially designed repair tools such as Advanced Outlook Repair to carry out a quick Outlook recovery.

The latest in the Outlook series is Microsoft Office Outlook 2010 and is believed to be one of the most stable versions. Yet, it is not perfect and you do need to be aware of a tool that can be used to fix this file if it becomes corrupt. If you face performance issues with Outlook, you could try running it in the safe mode to identify the problem. If there is no obvious reason why Outlook 2010 is not running properly, you could be dealing with a corrupt Personal Storage file. If the corruption levels in the file are still low, you could fix it using the Outlook tool - scanpst.exe. Surprisingly, this tool is not made easily available to the users and you will have to search for it using the Windows search tool. You may find it in the C:\Program Files\Microsoft Office\Office14 folder. To start the Outlook recovery process, start this program, locate the PST file that you suspect of corruption and click on 'Start'. Once the errors have been identified, you simply need to click on 'Repair' for the recovery process to be complete. If this tool proves unsuccessful in repairing the PST file, you will certainly be able to repair it using Advanced Outlook Repair without any problems.

Article Source: http://EzineArticles.com/4875139

Important Instructions to Import Internet Mail Messages Into Microsoft Outlook Express

2011-09-12T00:29:00.000-07:00

Microsoft Outlook Express which is an advancement to Internet Mail and News imports the Internet Mail and News message store at the time of installation automatically. It is capable of importing messages from applications such as Eudora Light or Eudora Pro (by means of version 3.0), Microsoft Outlook, Microsoft Exchange Server, Microsoft Windows Messaging, Netscape Communicator, and Netscape Mail version 2 or 3. Nevertheless, Outlook Express lacks the required command to bring in Internet Mail and News messages subsequent to installing.

To accomplish your goal to import Internet Mail and News messages into Microsoft Outlook Express, you have to start copying the.mbx files (Internet Mail and News mailbox) to the Outlook Express\Mail folder, and subsequently build the Folders.nch file again. To achieve this task, you need to carry out the following steps:

Stop using Outlook Express by closing the application. Click Start, go to Find, and click Files Or Folders after that. Type *.mbx In the Named box, and click Find Now to start the search process. Assign a new name to the.mbx files that you would like to import to Outlook Express. For instance, change the name of Inbox1.mbx file to Inbox2.mbx.

To gain more knowledge of the methods to rename a file, go to Start again, click Help, and then click the Index tab. Type renaming, and soon afterward click the topics related to Renaming files.

Keep in mind that you should rename all the files that you want to import since Outlook Express contains a folder and file hierarchy identical to Internet Mail and News. If you do not assign a new name to these files, you may write new data on the top of existing mailbox files in the Microsoft Outlook Express folder.

The next task is to copy the.mbx files to the Outlook Mail folder. The Outlook Express\Mail folder is placed in the below-mentioned folder automatically:

path\Application Data\Microsoft\Outlook Express\Mail, where path indicates the route to the Application Data folder. Give a fresh name to the Folders.nch file which is present in the Outlook Express\Mail folder. For instance, name the Folders.nch file again to Folders.hcn.

Remember, when you go for renaming the Folders.nch file, your present non default folders are listed as Folder1, Folder2, Folder3 and so forth. The Folders.nch file comprises a listing of the names of folders. When you name it all over again, Microsoft Outlook Express will be unable to detect the listing, hence it must restructure the folder names employing default names. In the end, start Outlook application.

Read more: http://EzineArticles.com/5286782

Making the Most of Microsoft Outlook Support

2011-09-06T01:13:00.000-07:00

Nowadays, email holds underlying significance in taking business's success to peak. Hence, it has become an inseparable part of day to day business activities. This has created a need for an effective email client program which can handle all business emails whether sent or received without leave any loose ends. Well! With the availability of email clients such as Microsoft Outlook, Microsoft Outlook Express, Eudora, there is no dearth of good email clients.

However, Microsoft Outlook has seen to gain wide popularity among businesspeople. It holds amazing ability to organize virtual folders, fast search, solid spam, and phishing filters. Microsoft Outlook comes with a solid and effective spam filtering and is incorporated with the skills to block phishing attempts.

You may at times need to troubleshoot Outlook errors, create rules in Outlook, or integrate email messages in it. Although Microsoft Outlook has numerous advantages, it is a bit confusing to set it up and can be confusing to use with its huge plethora of options, too. Don't worry. Now, you have Microsoft Outlook Support with you. It can help you with any occurring complexity in Outlook.

Microsoft Outlook Support is easily available with online computer support resources. With increasing availability of new features in email clients, email security has become a significant component to look for. Here, the security implications are towards email storage, policy, auditing, and proper email management. You may ask your Microsoft Outlook Support vendor for email security services as well. Altogether, you get an excellent email management, a layered approach, stepping towards highly useful email support services.

Whether Outlook support or any other email support services, they all ensure your business's protection through several methods like fixing errors with your emails instantly, spam filters and virus scanners.

Other scope of services includes available with Email support providers are installation of new email accounts, configuration, setting free email accounts with your Internet Service Provider (ISP). You may even take the help of these technicians to activate spam blockers in your email program to prevent receiving adult spam.

Emma Elle is online computer help specialist for iYogi, a leading IT support company Headquartered in India, iYogi provides computer support via phone and remote access for home and small business users globally. Live 24/7 support coverage extends to technologies that we use every day.

Article Source: http://goo.gl/0agYB

Configure Outlook 2010 for Yahoo Mail Users

2011-08-31T02:09:00.000-07:00

Do you have problems managing your emails? Did you ever tried using Microsoft Outlook in the past and having to switch on your other email accounts like Yahoo mail to check daily messages?

Microsoft Outlook 2010 gives you the unique power to manage your yahoo email account easily and efficiently in getting all tasks done on time. If you encountered some difficulty with the previous versions of Microsoft Outlook before, now is your time to shine with the maximum power of Yahoo on Outlook 2010. Your previous trouble is simply for the fact that Yahoo has its unique security feature that does not allow all third party mail programs for a Yahoo email server connection using a free account. This step requires a premium account.

The previous versions requires you to purchase a Yahoo Business Email Account or a Yahoo Mail Plus account. Technological advancements and innovations in online communication opened all doors to every possibility. Now, you can easily upgrade your personal Yahoo email account to either a Yahoo Business email account or a Yahoo Mail Plus account.

The difference in the features of these two Yahoo upgrade options lies on the user's specific needs. If you are using Yahoo mail for email marketing and growing a wide variety of niches and websites for a huge online business, then getting a Yahoo Business Email account is the ideal choice for you. A Yahoo Mail Plus account is preferable for managing teams and handling email for smaller businesses and organizations.

Configuring Outlook 2010 for Yahoo is almost the same for these two premium accounts. The process and instructions are very simple and quick to accomplish. You just have to follow the prompts and the systematic guide online for a faster set-up. This only requires the user's average technical skills coupled with your ability to follow all instructions accurately. If you are fond of installing various software packages to your PC or even modifying software features based on your preferences, then you will not have any problem configuring Yahoo mail for Outlook 2010.

Read more: http://goo.gl/nYQ2A

Recover PST File Password in Microsoft Outlook

2011-08-24T00:50:00.000-07:00

The article intends to help users recover their .pst file password in Microsoft Outlook using simple methods. The methods described in the article are reliable and correct to the date. Failure or success of any method entirely depends on how correctly you follow the instructions.

A PST (.pst) file is a personal storage file that Microsoft Outlook uses to store all the data including emails, contacts, calendar entries, journals, and attachments among other information used by Outlook. Though it is not necessary, but users who are concerned of unauthorized access password-protect these .pst files. It is common for us to forget or misplace passwords and then face difficulty accessing our emails, files, folders etc. Don't worry as we are here to help you with all the common Microsoft Outlook problems that often demand expert Microsoft technical help. Below are the step by step instructions that will help you recover the password of your .pst file.

Instructions:

Automatic Procedure -

There are various automatic Outlook .pst password recovery tools available on different websites. Some of them include PST Password, a free software, Advanced Outlook Repair, Recovery Toolbox, Outlook Password Recovery, and Password Recovery Engine among others. You can choose a free or paid version according to your convenience. Once you have zeroed on a particular program, download it from the website, save the file to your desktop or another location where you can easily access it from, and run it. Wait until the process finishes and brings up the password of your .pst file.

Manual Procedure -

It is not possible for a normal (even advanced) user to manually recover the password of a .pst file when it is lost. It is due to the complex structure of the Windows that stores password somewhere on the hard drive. However, you can either setup a new password (of course you are going to remember this until you lost it again) or free your .pst file from the password using these methods. Launch Outlook; enter the password if it requires you to. Click on the File tab and select Data File Management from the list. When the Account Settings window opens up, click on Personal Folders under the Data Files tab, and then click on the Settings button just above Personal Folders. Click on the Change Password button under the General tab. Type the password you want in the New Password box, retype the password in the Verify password box, put a check mark in the box Save this password in your password list, and click on the OK button when finished. Click on the Close button to close the Account Settings window. If you want, you can leave the New password and Verify password fields blank to keep the file without password.

Article Source: http://goo.gl/C5RHH

Share a Distribution List on Office Outlook

2011-08-16T04:27:00.000-07:00

Distribution lists are now called Contact Groups in Microsoft Office Outlook 2010. Sharing a contact group is similar to sharing a distribution list in previous versions of Outlook. You still email the list to the recipient but now, instead of opening a new message and dragging the list, you use the "Share" feature found in Outlook 2010's menu to share your list.

Instructions

Click the Contact Group folder you want to share. You'll find your contact folders under "My Contacts" in "Contacts" in the Navigation Pane.

Select the "Home" tab from the top of Outlook. Click "Share Contacts" in the "Share" section of the "Home" tab.

Enter the email address for the person you are sharing the group with in the "To" field.

Fill out the subject line and if you want, a message in the body of the email.

Click "Send" and click "OK" to confirm.

Read more: http://goo.gl/TrC0L

Load Microsoft Outlook on Citrix ?

2011-07-29T04:15:00.000-07:00

If you are using Microsoft Outlook in a business environment, then you can load it to your Citrix server. Citrix is a type of terminal server that helps share applications and services across your network. You will need to install Microsoft Outlook to Citrix through the Control Panel. Microsoft Outlook will be included as part of whichever Office version you own.

Instructions

Insert the Office 2010, or Outlook 2010, installation disc into the Citrix server.

Click "Start," then "Settings" and then "Control Panel." Double-click "Add or Remove Programs," then "Add New Program."

Click "Next," then "Browse." Browse to the Office disc and select the "setup.exe" file. Click "Open."

Enter the product key for your Office or Outlook edition. Click "Continue."

Click "I accept the terms of this agreement," then "Continue." Click "Customize" and deselect all programs other than Microsoft Outlook (if it is an Office disc). Click "Install Now."

Click "Close" when setup is finished. Click "Next," then "Finish." You have now installed Outlook on a Citrix server.

Read more: http://goo.gl/GBsBm

How to Fix Outlook Reminders

2011-07-22T02:12:00.000-07:00

One popular feature of the Microsoft Outlook calendar is the ability to receive reminders for scheduled tasks and appointments. If those reminders begin appearing at incorrect times or stop appearing at all, the reminder option is likely disabled or the file is corrupted. By checking the status of the feature, enabling it if necessary and fixing corrupt entries, you can fix this issue and reinstate correct reminders in Outlook.

Instructions

Start Microsoft Outlook. Go to the "Tools" menu in Outlook 2003 or 2007 and select "Options." Select "Other," click the "Advanced Options" button and choose "Reminder Options." In Outlook 2010, go to the "File" tab and click "Options." Select the "Advanced" tab in the left pane and find the "Reminders" section.

Make sure that the "Display the Reminder" check box is selected in Outlook 2003 or 2007. In Outlook 2010, make sure the "Show Reminders" check box is selected. Click "OK." If the check box was not selected, enabling it will fix the problem. If it was already selected, continue on to fix corrupt reminder files.

Exit Microsoft Outlook. In Windows XP, click the "Start" button and select "Run." Type "outlook /cleanreminders" into the "Open" box and click "OK." In Windows Vista or Windows 7, click "Start" and type "outlook /cleanreminders" into the "Search" box at the bottom of the "Start Menu." Select "Outlook/Clean Reminders" from the result list. Microsoft Outlook opens.

Check to see if your Outlook reminders are now working. If so, the "Outlook /Clean Reminders" switch has fixed the problem. If not, continue on to the final step.

Click the "Start" button and select "Run" in Windows XP Type "outlook /resetfolders" into the "Open" box and click "OK." In Windows Vista or Windows 7, click "Start" and type "outlook /resetfolders" into the "Search" box at the bottom of the "Start Menu." Select "Outlook/Reset Folders" from the result list. Microsoft Outlook opens with the missing or corrupt reminder folders restored.

Read more: http://goo.gl/4Zss4

How to Create Outlook Email

2011-07-15T21:49:00.000-07:00

Unlike older editions of Microsoft Outlook, including Outlook 2003, which relied on a single menu bar for navigation, Microsoft Outlook 2010 sports a sleek, ribbon interface. Users who are new to the application, or who aren't accustomed to the changes made to Microsoft Office, might not know how to navigate the email client. MS Outlook 2010, however, uses command icons rather than text, making it simpler for new users to figure out how to create and edit mail.

Instructions

Open Microsoft Outlook. Click the "Home" tab," then click "New E-mail."

Enter the recipient's email address into the "To" field. Enter addresses into the "Cc" field to send a copy of the message to others.

Click "Insert," then "Attach File" to add an attachment to the email. Click "Options," then click "Bcc" to add a hidden recipient, or click "From" to change the sender's address.

Enter a message into the body of the email. Enter a topic into the "Subject" field.

Click "Review," then click "Spelling & Grammar" to check the email for mistakes. Click "Send" to deliver the message.

Read more: http://goo.gl/5vx77

Mozilla Thunderbird Vs Microsoft Outlook

2011-07-08T22:18:00.000-07:00

When choosing an email client, one has a number of concerns they need to address:

- Will this client work with my email provider?
- How easy is it to use?
- Do I like the UI?
- Is it powerful enough for my mailing needs?

Many people will simply stick with web-mail clients, which affords some convenience at the cost of customization and power. For those of us looking for more control over our inboxes however, third-party mail clients are the way to go. Presently the most two mail clients I run into most are Mozilla Thunderbird and Microsoft Outlook.

Thunderbird is free, and usually offers what people are looking for. The UI is simple and uncluttered, the text-editor has a rich variety of formatting options, it's relatively simple to set up, and most importantly, it uses an 'extension' system similar to Firefox. For those not familiar with Firefox's extensions, they're basically community developed add-ons to the program that add or tweak functionality. Thunderbird's extensions can be used to a variety of things, from setting up auto-response systems to automatically creating and fully indexing an address book out of an inbox. Thunderbird is a program of few weaknesses, though those accustomed to other email clients like Microsoft Outlook or Lotus Notes Email may have difficulty switching over at first.

Outlook tends to be what comes to mind when most people think of the "classic" email client. Most people have experienced it in some form or another, whether it be as a part of the Microsoft Office Suite or simply as the web-based Outlook Express. This really is a testament to the strength of office; the vast majority of people either have experienced it, or can learn how to use it relatively quickly. Outlook is slightly less robust in features, though is on par with, if not better than Thunderbird in text editing/formatting options. As far as setup, Microsoft has done an excellent job in streamlining the installation process, and Outlook can usually configure itself to any email service. When it can't, the Microsoft support community is there to provide guidance, covering effectively any issue that might arise.

Read more: http://goo.gl/Bhng2

Top benefits of using Microsoft Office Outlook 2010

2011-07-06T05:35:00.000-07:00

Early this morning, Microsoft globally oriented does officially released Microsoft Office 2010 > beta with 32-bit and 64-bit , and also provides English, west, French, German, Japanese, Russian and simplified Chinese version. Below are 10 main benefits of Outlook 2010.

1 To manage multiple email accounts in a position
You can easily manage multiple mailbox E-mail. You can possess multiple email accounts, such as Hotmail, Gmail or Outlook 2010 and almost any other providers at the same time. Improvement and Microsoft Exchange Server connectivity support to use and manage multiple Exchange Server email accounts in a certain position.

2 Easily manage a large number of emails
Outlook 2010 "Conversation View" can not only save precious inbox space, at the same time improve the functions of tracking and managing email dialogue. It can make long email thread compressed into some Conversation which can be classified, filed, ignored or cleaned just by a few clicks.

3 Custom common tasks for click command
Use Outlook 2010 Custom Action by creating and define multiple tasks that can implement through click can save time, These tasks includes replying the meeting requirements, moving to the particular folder, for creating new email for assigned group, etc.

4 Easily plan, conveniently and efficiently arrange appointments, share calendars usability and manage work plan
Use E-mail calendar function, your can send your plans to others, so that others can quickly find the next appointment time with you. If you use Outlook 2010 in Exchange Server, you can use new grouping plan view to view multiple calendars side by side.
5 Easily to search the needed content

Use Outlook 2010 can easily classify amounts of data. The enhanced search tool provides you the methods of quickly searching and managing huge emails, calendars and contacts files.

6 Create attractive email dynamic graphics and pictures
Editing tool no longer used only in Word and PowerPoint. Use Outlook 2010, you can use remarkable image (for example preset SmartArt graphics, themes and styles) to attract readers. You can also insert and set pass screenshots format in Outlook to pass your ideas to the reader more easily .

7 keep connection with social and commercial network
Outlook 2010 is your friends, family and colleagues. If you use Facebook, LinkedIn or other types of social or commercial network, you can use Outlook 2010 to access to other information about relevant people, such as our mutual friends and other social information, and can keep better contact with your community and business circle.

8 Ensure that your email arrived at the scheduled visit groups
For business users, it is a common problem to send unnecessary E-mail to the contacts outside office, unexpected reply large distribution list and distribute confidential information outside company. Through using new Mail Notifier functions, it will appear a warning when you send E-mail to large distribution list, the person outside office or organizations.

9 Receiving voice mail and fax in inbox
Use the new technology of Outlook 2010 and Exchange Server 2010, you can directly receive voice mail and faxes in inbox, and can use computer, Outlook Mobile or Outlook Web Access to visit in almost any place.

10 Use outlook 2010 to start with Real-time Conversation keep in touch with contacts By combining with Outlook 2010 and Office, you can see the Communicator contacts list. You can hover in name to check whether they are idle, and then directly through instant messaging, voice calls or video to start conversation easily.

Article Source: http://goarticles.com/article/Top-benefits-of-using-Microsoft-Office-Outlook-2010/4534969/

Zimbra Desktop, Microsoft Outlook and Standard Email Client Compatibility

2011-06-26T23:32:00.000-07:00

Zimbra’s broad desktop and email client compatibility gives end-users better freedom of choice and administrators the ability to protect existing investments because mixed PC, Mac and Linux desktop environments are supported on the same Zimbra server.

Zimbra features compatibility with Microsoft Outlook, Apple Mail and other standards-based POP/IMAP/iCal / CalDAV clients. Plus, for maximum offline access to Zimbra Collaboration Server there is Zimbra’s innovative Zimbra Desktop client that delivers a full-fidelity and consistent user experience with the Zimbra Web Client on PC, Mac and Linux desktops.
Zimbra Connector for Microsoft Outlook

The Zimbra Connector for Microsoft Outlook (ZCO) provides real time two-way synchronization of mail, contacts, tasks, and calendar between Outlook and the Zimbra server. It is available for users of Zimbra Collaboration Server Network Edition Professional.

With ZCO and Zimbra, users may delegate access and have granular control of folder and sub-folder sharing. Plus, users and their delegates have access to shared content offline. For more information, please see the Zimbra Outlook Connector Overview webinar.
Screenshot
Zimbra integrates natively into Outlook
Zimbra integrates natively into Outlook
Features:

* Email, contacts, calendar, and tasks natively sync via MAPI
* Native integration, uses all Outlook UI
* Delegate access to others (folders, email, contacts, schedule)
* Supports both Online and Offline mode, including access to shared content Offline
* Full support for Global Address List (GAL)
* Sync optimized for fastest performance
* Seamless auto-install, tools provided to pre-configure installer with your server settings
* Supports Outlook 2003 / 2007 / 2010

More info: zimbra.com

How to use Microsoft Outlook 2010 Inbox Repair Tool to Fix a PST File Automatically

2011-06-20T02:39:00.000-07:00

This article provides a step-by-step tutorial on how to use the included Outlook 2010 Inbox Repair Tool, also known as Scanpst.exe. From time to time, the .pst or Personal Folders file used for everything (email, calendar, contacts, tasks & more) in Outlook gets corrupted or damaged.

The Outlook 2010 ScanPst.exe .PST Recovery Tool

You need to navigate to this path using Windows Explorer: Hard Drive Letter:Program Files Microsoft Office OFFICE14, inside this folder, you’re looking for this particular setup file: “Scanpst.exe” When you run the .exe, you’ll need to Browse to your current .pst file and hit Start:

The Inbox Repair Tool will now scan the corrupted .PST file for errors:

If your PST file is recoverable, you’ll see the repairable errors show up in the scan results. To fix them, select Repair:

Transferring Recovered PST File Data to New PST File

Once the repair finishes, Outlook creates a “Recovered” version of your .pst file, and you need to tell Outlook to use it rather than the old, damaged or corrupted .pst file.Next, you’ll need to point Outlook in the right direction, namely at the recovered .PST file: Start Outlook Normally. With the Folder List open, you should see a Recovered Personal Folders folder with the usual Outlook Personal Folders, or a Lost and Found option.If the Lost and Found folder has a file that the Inbox Repair Tool successfully fixed, it will show up here. If it’s empty, the Repair Tool was unsuccessful.If you do see a fixed .pst file in the Lost and Found box, you’ll need to create a new .pst file to move the repaired file(s) to. After you’ve simply dragged the files over from the “Recovered” .pst file to the newly created .pst file , you can turf the Recovered Personal Folders contents.

Source:-www.ceyhunkirmizitas.net

Inbox Repair Utility for Microsoft Outlook

2011-05-31T02:37:00.000-07:00

The Inbox Recovery Utility (also known as scan PST, which is the name of the executable data file) is used to recover data from the damage to corrupted Outlook PST data files. Many people look for a free copy of the scanpst.exe file to download, but that isn't very safe as you never know what kind of data file you might be getting from the internet. And it isn't even necessary because every variation of Outlook, including XP, 2000, 2003, 2007, etc. (even the latest Microsoft Outlook 2010) includes a written matter of the Inbox Recovery Application.

The issue is that the Microsoft Outlook installer puts the mending programme in hard-to-find regions. It also often makes it an obscure data file. So make sure you seek all your scheme files and you should be able to find it.

Inbox Fixing Tool Errors

Another advantage is that this tool does find the faults and recuperating all the information from an Outlook.pst or Personal Folders File. Because of that, there are several third-party PST fixture tools available that do a much better task at PST retrieval and fix.

Some programmer that can cause things like a 0X80040600 fault or you might misplace files and have your PC shut down. Or your data file might have turned larger than the 2 GB file size limit some older editions weren't able to handle.

The guide for this is available on the internet, download the guide the follow the steps for fixing errors.

Source: http://goo.gl/qWrN8

Microsoft Outlook Help and Support

2011-05-24T02:45:00.000-07:00

Microsoft Outlook is one of the most widely used email clients, but most users are unaware of its all features. Outlook is believed to be the best email application for business persons who require managing lots of emails in one go. If you are only using it for sending and receiving emails, you are wasting the caliber of a great productivity tool!

You can use Microsoft Help to keep a track of your to do list with the help of setup rules option. For handling outlook problem we have to need Microsoft outlook Support. The email client offers rules creation option to its users, using which you can perform following functions:

Assign categories to your tasks

If you have a plethora of emails on your task list, you may have found that viewing them all on your screen is too overwhelming to be helpful. However, assigning a proper category to each task allows you to group similar tasks, such as telephone calls or errands, so you can look after several at the same time. You can create your own categories to replace or supplement the default categories supplied with the program.

Enter priorities for your work

Microsoft Support lets you to arrange and view your tasks by category, priority, and due date. Entering this information will allow you to reap the benefits of using an electronic task manager over writing details over paper every time.

Create tasks from an email message

Drag and drop a message from your inbox directly into your task folder and create a new Task. Edit the subject line and other details as required. Save the task, and delete the message or move it to a proper folder. This is the electronic equal to taking a piece of paper out of your in tray, placing it in an action file on your desk, and adding it to your to-do list.

To set-up email rules in Microsoft Outlook and Outlook Express, you can consider taking help of computer support resources. They have got the best email support specialists to help you out with everything. Indeed, email support services are gaining in popularity with businesses as they need an effective email management.

Source: http://goo.gl/M3JJe

Addons for Microsoft Outlook - Crucial Points to Consider

2011-05-19T00:47:00.000-07:00

Is There a Possibility to Migrate Outlook 2003 to Outlook 2007?

2011-05-11T20:14:00.000-07:00

Migration of Outlook (2003 to 2007) is extremely easy with Backup Migrate!

Outlook Migration is one of the versatile features, which helps you to move or duplicate your Outlook client if in case you are looking for Windows and or Microsoft Outlook up gradation.

What is Migration?

Migrate Outlook is a way to move MO files from one environment to another.

To move files from one account to another or from one machine to another, install Outlook Backup & Migrate Software on source drive as well as destination drive and backup your Microsoft Outlook from source drive.

To transfer or migrate your Outlook profile to destination drive, you can use either USB drive, CD DVD or a mapped network drive.

Why choose Backup & Migrate?

Outlook Backup & Migrate Software offers an advance feature called "Migrate" with the help of which, you can migrate duplicate the entire Outlook email client. With "Migrate" feature, it's very simple to

* Upgrade Operating System, Microsoft Office, or both.
* Create or duplicate Outlook settings for other user accounts on same or different system.
* When there is a need to format the bootable partition.

Easy to use interface accompanied with intuitive descriptions makes Outlook Backup &Migrate software a complete solution for all your backup Outlook needs.

Easy Steps to Migrate 2003 to 2007

Fix the software on the PC or Windows version where you would like to previously back up Outlook profile. You will observe Migration option window where you need to select further options. Once the Migration process is ended you would be able to view process summary.

Source: http://bit.ly/h7TaEf

Microsoft Outlook 2010 Installation Guide

2011-05-06T00:55:00.000-07:00

Microsoft Outlook is the most powerful and intuitive email client software. Microsoft Outlook 2010 renders a very rich set of email management tools that may help you better handle your email messages with an excellent interface. If you have an e-mail account, then configuring the account with Microsoft Outlook 2010 is the simple task.

If you have multiple e-mail profiles on your laptop, and you prefer Outlook to open an exact profile each and every time that you start the program, it's possible to configure Outlook to accomplish this.

Steps to configure Microsoft Outlook:

To begin with, open the MS Outlook 2010 and

* Click the "office" button which is found in the left corner
* Now select "Account Settings" option, which you will be able to see under the Info category
* Now click on the drop down button and select "Add Account"
* Next step, select "Email Account" option, enter Your Name, Email Address, and Password and click "Next" button.

Now sit back and relax, Outlook 2010 will do the remaining on your behalf; it will establish connection to the relevant network, try to look for e-mail server settings and log you straight away to the server automatically.

It takes a few seconds to finish the specified configuration.

* Click "Finish" button, it takes some time to download your mail messages.

Now use each one of the enhanced features of Outlook 2010 to supervise your e mail inbox. Right after you have successfully configured an e-mail account in Outlook 2010 you can configure your properties, email profiles and email signatures.

Source : http://goo.gl/kdktN

Maximize Efficiency Of Microsoft Office 2010

2011-04-27T22:40:00.000-07:00

After more than 3 years of development, Microsoft released the new Office 2010, an upgraded and friendlier version of Microsoft Office 2007, which has all sorts of stirring new tools for collaboration, and an online ability unlike anything you've seen before. Fastening, storage, eye-catching visual presentation, surplus of email storage, influential data insight, creating effective ideas with quite superior quality of appearance with enhanced application are the best features that Microsoft Office 2010 has presented you with. Multi-tasking with other peoples of different location is made faster and manageable with the evolution of Microsoft office tools. The new software includes the improved features of Word, Excel, Access, Outlook, Publisher, FrontPage and PowerPoint. Outlook is even made more suave and more controlling with its Social Connector feature for SharePoint, LinkedIn or even the most famed Facebook.

Microsoft Office 2010 has come out to be an unconditional necessity for students, home users and businessmen alike. To your penchant, you can prefer to get the Home edition or the Business editions. The Home editions are available in two varieties for your needs – the Microsoft Office 2010 Home and Student and the Office 2010 Home and Business. With the Office 2010 Home and Business version, you can double the tasks of running a household and the management of a company and will also help with homework as well. Office 2010 Home and Business is the indispensable software suite for running small businesses and working from home. Advanced tools and features help you manage your business, connect with customers, and systematize your household more proficiently.

In contrast, there are three Microsoft Office Business editions namely Microsoft Office Standard 2010 version that comes with Publisher and Outlook, Microsoft Office 2010 Professional with Publisher, Access, and Outlook, and the very compelling Microsoft Office 2010 Professional Plus that is packed with amazing and fantastic tools for the sustained success of InfoPath, Publisher, Outlook, Access, Communications and SharePoint workspace. Microsoft Office 2010 Professional Plus provides you with user-driven updates and brand new server integration of skills to monitor it easier for everyone to report and discuss the crucial information.

With Microsoft Office Professional 2010 you can execute a number of things such as writing letters, scheming pages, project work, word file, reports etc. So if you are using the previous Professional version, upgrade it and try the new Microsoft Office Professional 2010 which is far improved than the previous one. The features are comparatively same but the look has changed which gives a more improved appearance to your work and you are able to make excel sheet, spread sheet, presentations, etc. more resourcefully. Microsoft Office Professional 2010 is, undeniably, a total solution package to the very frenzied business world. It may be a very fine idea to receive Microsoft Office 2010 education right away to maintain yourself up-to-date and to give you the vast professional development chances for success. Buy the genuine Microsoft Office 2010 software today and do feel the difference!

Microsoft office 2010 home and student

2011-03-31T03:32:00.000-07:00

Microsoft Office 2010 Home and Student upgrade is worthy for businesses and individual users who need professional-level productivity applications, but it will take some time to get accustomed with the newest interface. With Microsoft Office Home and Student 2010, you and your kids can create great schoolwork and homeworks from multi-page bibliographies to multimedia presentations.Homework assignments worth framing.

Users looking for bare-bones, dead-simple office software should stick with Google’s and other online offerings or continue using older Office versions they have already mastered.A carpool schedule timed to the minute. Family budget planning that makes the lake rental a reality. Just some of the many things you and your family can create now with Office 2010.

Capture ideas and set them apart with video-editing features and dynamic text effects. Then easily collaborate with classmates without being face-to-face thanks to new Web Apps tools. The results go well beyond expectations with a little inspiration, a lot of creativity and Office Home and Student 2010.
Ms Office 2010 Home and Student

This version of Microsoft Office Home and Student 2010 includes the software on disc, with a product key. It is licensed for installation on three PCs in the same household.

Office Starter is the basic version of Word and Excel that ships on new PCs. It doesn’t have the References, Review and View tabs on the ribbon, it lets you edit tables of contents and smart art that’s already in a document but it doesn’t let you create them from scratch and you can’t create pivot tables in Excel. It does have task panes – and it always has a little ad for Office in the corner.

Microsoft Office 2010 Home and Student

For customers buying a PC who need Office for their new PC only, and don’t need to upgrade other home PCs, a Product Key Card provides another way to purchase Office with a PC.

Here’s also a cheaper academic version of Office Professional, but the best way for most people to save money is to get the Home and Student version – or instead of paying for the box and the media, buy a product keycard with the licence number to unlock a pre-installed copy of Office Starter on a new PC.

The world has changed plenty since Microsoft introduced Office 2007. In that time, Google has become a major player, with its suite of online tools, and even Apple has made inroads with its iWork office suite, though admittedly within a smaller set of computer users. Even with the vast user base of Microsoft Office products, with new competitors in the market, Microsoft Office 2010 needed to be good. Playing catch-up and looking forward simultaneously, Microsoft tries, in Office 2010, to remain (or become) the central hub of your working life, letting you use your PC, smartphone, and the Web to make your projects come together more efficiently.
Office Home and Student 2010

The Home and Student version of Office includes Word, Excel, PowerPoint and OneNote; Home and Business adds Outlook. Professional, which we review here, gives you Word, Excel, PowerPoint, OneNote, Outlook, Access and Publisher.

Word 2010 Microsoft Office 2010 Home and Student - Word 2010

School fundraisers and neighborhood events come together efficiently when you use Word 2010. Create documents using new photo-editing features, lively text effects, then easily share them online and invite others to collaborate. Get more new features with Word 2010:

* Add impact to your document with new picture-editing tools.
* Better illustrate your ideas with diagrams by turning bullet-point lists into compelling SmartArt graphics.
* Apply new formatting effects to your text such as shadow, bevel, glow and reflection.
* Capture and insert screenshots directly into your document.
* Communicate with ease in many languages with improved translation tools.

Excel 2010
Saving for retirement, changing homes, cutting expenses–all are important financial decisions. Excel® 2010 offers useful direction with simple templates to help you build budgets and track expenses so you can focus on financial goals. Get more new tools with Excel 2010:Microsoft Office 2010 Home and Student - Excel 2010

* Highlight data trends by creating data charts in a single cell with new Sparklines.
* Find the right data quickly with new filter enhancement in PivotTable views.
* Analyze data quickly. Highlight specific data with new and improved Conditional Formatting options.
* Display data in a dynamic and interactive way with PivotChart views.
* Spend less time sifting through data–use the new search filter to narrow down pertinent data to display.

PowerPoint 2010
Pressed for time on a major assignment? Get ideas down fast with ready-made templates, new photo- and video-editing features and eye-catching transitions all with Microsoft PowerPoint 2010. Get more new features including:Microsoft Office 2010 Home and Student - PowerPoint 2010

* Embed and edit video files directly in your presentation.
* Set videos to fade in and out and apply a variety of video styles and formats.
* Broadcast your presentation online with new Broadcast Slide Show.
* Captivate your audience with new transitions and improved animations.
* Use slide sections to navigate, organize and print your presentation.

OneNote 2010
Gather a wealth of information and resources all in one spot with OneNote 2010. Post, share and edit notes for group projects online so everyone can work at the same time with real-time updates. Get more new features with OneNote 2010:Microsoft Office 2010 Home and Student - OneNote 2010

* Use quick filing to organize notebooks, ideal when you’re working on multiple projects.
* Apply styles and formatting to selected text to another paragraph with the new Format Painter.
* See results as you type with improved Search functionality and view a prioritized list of Search results.
* Easily organize and jump between your notebooks with the improved notebook Navigation Bar.
* Take notes while working in Word, PowerPoint or in Internet Explorer and automatically link them.

Whichever version of Office you get, you’re getting something you didn’t get before: OneNote and the web apps in all the versions, Publisher in the Professional version.

How To Set Up Gmail In Microsoft Outlook 2010

2011-03-17T03:33:00.001-07:00

The world of Microsoft Outlook 2010 has improved greatly, there is many new enhancements to help you in your email, saves, templates and junk mail as well as a slew of other tools like achieving etc.

In this lesson, you will learn how to set up Microsoft Outlook 2010 with your Gmail account information. Though similar to Microsoft Outlook 2007, there are enough differences to make your setup difficult unless you have a clear guide. I made this guide to help even the most Outlook illiterate people set up their Gmail account like a pro.

1. Enable POP in your Gmail account. Don’t forget to click “Save Changes” when you have selected enable POP as it will not save. Missing the “Save Changes” step will not allow you to setup Outlook 2010 as Gmail POP will not be enabled.

To configure Outlook 2010 for your Gmail address:

2. Open Outlook 2010

3. Click the tab labeled “File” on the top right hand side. Select “Info” on the right hand navigation and right above “Account Settings” you will see “Add Account” which will either be below the other email accounts you have already added, or by itself like in the image below.

4. “Your Name” is where you will enter the user name that you want to use, this will be your from name the user will see when he/she gets your emails. You will also enter your Gmail account credentials like you Gmail email address where it says “E-mail Address” and your Gmail password twice for verification. Leave “Text Messaging” and “Manually Configure” alone and click “Next”.

5. All Done, you will notice that Microsoft Outlook 2010 automatically located and set up the correct Gmail settings to configure your POP account, just click “Finish” and your all done, you have successfully added your Gmail account to your Microsoft Outlook 2010. “Note” If you did not get all green checks, or you had an that says “An encrypted connection to your mail server is not available. Click next to attempt using an unencrypted connection., skip down to #6 and finish your setup.

6. This step is called trial and error, you might want to check, as shown in “image 1″ and make sure you did “Save Changes” after you enabled POP in your Gmail account under the “Forwarding and POP/IMAP tab, next, make sure you did type your Gmail email address and password as shown in “image 3″ and click next again. Now again as shown in “image 4″ above, see if all checks are green, if not, proceed to #7.
7. As you can see by the red checks shown, there are either some communication issues between your Outlook 2010 and your Gmail account, or you still have not typed in your correct Gmail email address and password, we will proceed like Outlook 2010 cannot communicate with Gmail to get your correct POP and SMTP settings. First, check the “Manually configure server settings” box, then click “Next”.

8. Here, you will select the email service you will be using like “Internet E-mail “POP or IMAP“, Microsoft Exchange or Text Messaging. Since we are configuring Gmail, this is considered an “Internet E-mail” because we will be using either “POP” for our Outlook 2010 Manual Gmail setup, so check the “Internet E-mail” radio button and then select “Next”.

9. Here is where you add all the correct Gmail settings like pop, smtp etc.

a. Your Name: John Doe or “Whatever you want to use, this is what people see when you email them as the from name”.

b. Email Address: JohnDoe@gmail.com “This is where you will put your own Gmail address”

c. Account Type: POP3 “This is the account type we are using in this setup and is what you enabled in your Gmail account”.

d. Incoming mail server: mail.gmail.com “This is important as this is how Gmail routes your email”

e. Outgoing mail server (SMTP): smtp.gmail.com “This is important as this is how Gmail routes your email”

f. User Name: JohnDoe “This is where most people mess up when adding the username because the old way when adding Gmail information to Outlook 2007, you would use the full Gmail email address like JohnDoe@gmail.com, but in Microsoft Outlook 2010, this has all changed because Outlook 2010 only requires your Gmail email address name only for example “JohnDoe”

g. Password: ********* “This is your Gmail login password, make sure it is accurate”

h. Remember Password Box: “Make sure this is checked unless you want to type the password in every time your Outlook 2010 does a send and receive”

i. Deliver new messages to: We selected our already created pst by selecting “Existing Outlook Data File” and selecting the “Browse” button to find and select it. If you have not already setup any account nor have created a pst file, just select “New Outlook Data File”, click the “More Settings” button when finished with a-i

10. After clicking “More Settings…” in the last step, you will have a popup called “Internet E-mail Settings” and it will have 4 tabs labeled; General, Outgoing Server, Connection and Advanced.

11. General Tab: Here is where you type the name you want to refer to this account as. Its also where you add a reply to email address. You can add any email address in the reply to that you want, useful if you are trying to change email address’s and are training people to reply to a new email address, in this case we just used our new Gmail email address. Select “Outgoing Server” tab next.

12. Outgoing Server Tab: You will need to put a check in the box labeled “My outgoing server (SMTP) requires authentication, and then select the radio box labeled “Use same settings as my incoming mail server. Once this is done, skip the “Connection” tab and select the “Advanced” tab.

13. Advanced Tab: This is a very important step and your last to complete. This is where you manually set Gmail’s POP and SMTP ports.

a. Incoming server (POP3): This should be set to “995″

b. This server requires an encrypted connection (SSL): Box needs to be checked

c. Outgoing server (SMTP): This should be “587″

d. Use the following type of encrypted connection: In Outlook 2010, this should be set to “TLS”, when your finished selecting this, click on ok.

14. You will return to the “Internet E-mail settings” page.

Click Test Account Settings… After receiving ‘Congratulations! All tests completed successfully’, click Close.

Click Next, and then click Finish.

Congratulations! You’re done configuring your Microsoft Outlook 2010 client to send and retrieve Gmail messages.

Microsoft Office Professional 2010 FPP

2011-02-23T20:25:00.000-08:00

Power your business with Microsoft Office Professional 2010, a comprehensive software and support package to help you run and grow your business. It’s all here: powerful e-mail and scheduling tools in Outlook, sophisticated information and data management with Excel and Access, and professional-caliber marketing tools in Publisher. And it comes with one year of technical support, ready to use when you need it.
Manage business and personal finances efficiently

* Use built-in templates in Excel 2010 to help you construct a budget and track expenses right away.

* Gain insight from your data quickly with Sparklines, Slicers, and other powerful analysis tools. Illustrate your information with dynamic 3-D charts and graphs you can create in just a few clicks.

Organize almost any project in one simple place

* Make OneNote 2010 a convenient spot to organize your important resources, from meeting notes and customer information to home remodeling plans.

* Create a OneNote notebook to collect a full spectrum of materials and media: documents, text, videos, audio, Web page clippings, and more.

* Find exactly what you need with simple tagging and search functions.

* Boost the efficiency of your Internet research with Quick Filing. Save information from the Web and other resources to your notebook with just a click.

Create dynamic presentations that resonate

* Transform your ideas into memorable presentations in PowerPoint 2010 using a range of media, from high-quality video to audio and photos.

* Take full creative control with easy-to-use photo- and video-editing features and dramatic visual effects.

* Easily broadcast your presentation to customers across town — or across the globe.

Express your ideas with speed and originality

* Get your creative juices flowing on everything from business reports to family newsletters with ready-to-use templates in Word 2010.

* Add visual interest to your text with dramatic effects such as shadow, reflection, and 3-D.

* Choose from an impressive array of customizable SmartArt® graphics that help you highlight important messages in just a few clicks.

Stay in sync with your customers and calendar

* Use the e-mail, calendar, and task list tools in Outlook 2010 to stay connected to your people and projects more efficiently.

* Manage e-mail from multiple accounts all in one inbox, so you never miss a message.

* Add appointments to everyone’s calendar with a click using the Group Scheduling function.

* E-mail your team and customers even when you’re away using Outlook Mobile 2010 on your smartphone.*

Create professional-looking marketing materials

* Create your own communications, using the powerful design tools in Publisher 2010, to do everything from marketing your business to planning an event.

* Work from a vast library of customizable templates to create postcards, brochures, e-mails, and more.

* Use photo-editing tools and Live Preview to try out different artistic effects.

* Give your marketing a professional look, without hiring a professional designer, by using advanced typography tools and ready-to-use design themes.

Build your own database instantly

* Make the most of your business and customer data with professional-caliber database tools in Access 2010.

* Start fast with prebuilt templates you can customize.

* Gain insight from your data more quickly using Conditional Formatting tools that use color and formatting to highlight what’s important.

Traditional Disc (FPP)

The traditional packaging for Office includes a DVD and a 25-character Product Key and a Quick Start Guide.

· The 25-character Product Key will activate an Office 2010 preloaded PC or use DVD to install on a PC.

· Home and Student 2010 can be used on up to 3 PC’s in
a single household. Not for use in any commercial, nonprofit or revenue generating activities.

· Home and Business 2010, Professional 2010 and Professional Academic 2010* are licensed for 1 user’s PC and on same user’s portable device.

· Traditional Disc product license can be transferred to a different PC if you upgrade to new PC.

Customer value

· Ability to install Microsoft Office on more than one PC (see above for licensing restrictions)

· Security of having disc readily available for reinstall

· Ability to transfer Office 2010 to another PC

· Easy activation of Office 2010 preloaded PC– only need to enter the Product Key to complete the installation on the preloaded PC.

· Customers choose to purchase disc over PKC version

System requirements: 500MHz processor, 256MB RAM (512MB recommended for some features), 3GB disk space, 1024 x 576 screen size, PC running Windows Vista or Windows 7, DVD player

How to use Outlook Backup

2011-02-14T20:09:00.000-08:00

What's Any Outlook Backup?

Microsoft Outlook is one of the most important applications on your system. Is your data safe?

Any Outlook Backup is a backup and restore tool for the Microsoft Outlook. It allows you to save Personal Folders, Contacts, Personal Address Book, Mail folders, Mail accounts, Message rules, signatures, stationery, tasks, notes, calendar, Templates, and all personal settings.
Any Outlook Backup allows you to backup data on one computer and restore it to another one. This program is easy to use and has a simplified user interface, very useful for beginners.

Backup and restore your Outlook data:

* Personal Folders (Message Rules, Contacts, Tasks, Calendar, Notes and mail folders, etc.)
* Accounts Settings
* Signatures
* Stationeries
* Personal Address Book
* Options Settings
* Templates
* Preferences (Customizable settings)

Any Outlook Backup has the following key features:

* Any Outlook Backup will easily move mail folders between two machines.
* You may select which items are to be saved and restored.
* Automatic Zip compression of backup files.
* Backup to DVD+R, DVD+RW, DVD-R, DVD-RW, DVD-RAM, CD-R, CD-RW.
* Add Comment for Backup archives.
* An automatic backup Task scheduler enables you to start the backup process at any convenient date and time, and it allows you to schedule more than one backup task.
* Easy-to-use simple-style interface
* The backup data can be password protected by specifying a password to it.
* You also can backup the data on one computer and restore it to another computer, so the software is not just a backup utility, but also a synchronization tool.

Benefits:

* Protect your emails from a system crash.
* Restore your Outlook after a system formatting.
* Store backup files on a reliable medium like CDR.
* Move Ms Outlook data between computers

System Required:
Windows 2000, XP, 2003, Vista, 7.

Support for MS Outlook 2000, 2002(XP), 2003, 2007 or 2010.

How to use Any Outlook Backup?

Backup

You must close MS Outlook Express, Don't run it during the backup process.

Any Outlook Backup allow you to choose the Outlook profile for which you wants to backup files. Any Outlook Backup enables you to backup your Microsoft Outlook Data:

* Personal Folders (Message Rules, Contacts, Tasks, Calendar, Notes and mail folders)
* Accounts Settings (registered version only)
* Signatures (registered version only)
* Stationeries (registered version only)
* Personal Address Book (registered version only)
* Options Settings (registered version only)
* Templates (registered version only)
* Preferences (View and Toolbar settings, Send and Receive group settings, control information and other data.) (registered version only)

Step 1: Choose an profile to backup. The list of profiles allows you to choose which profile will be included in the backup file.

Step 2: You must select at least one item to backup, otherwise an error message will be shown.

Step 3: Choose a backup filename. The backup file must be given a filename, Please click "browse" button to composes a filename(*.aob). If you want password protect the backup data, please select "Protect backup file with password" item and enter your password.

Step 4: Enter Description of the backup file.

Step 5: Click "Backup Now" button ,The Backup will was completed.

Step 6: If you need to backup your data to CD/DVD, Please Click "Backup data to CD/DVD" Menu to burn your CD or DVD.

Restore

We suggest you to copy backup file to your hard disk before restore, because the hard disk is a most fastest device. Please be very careful with restoring procedure, you can overwrite some important data if you select a wrong Identity or a wrong data file. Successful restore is guaranteed only if the current version of Outlook is the same used during the backup. Also it is strongly recommended to run Outlook at least one time before restoring on a new computer.

You must close MS Outlook Express, Don't run it during the backup process.

Step 1: Choose an existed backup file to restore the data the file contains to Outlook software., Please click "browse" button to select a backup file(*.aob). It will ask for the password if the password protection for this backup file was enabled. please input the correct password and click "OK" to continue.

Step 2: You must select at least one item to restore, otherwise an error message will be shown.

Step 3: Choose a target profile to restore.

Step 4: Click "Restore Now" button ,The Restore will was completed.
Using Password Protection

You can protect your backup file with a password to prevent unwanted access to your Outlook data. To enable password protection, check the 'Protect File with a Password' checkbox. This will enable the password fields below the checkbox.

For security reasons, Both password fields must match, otherwise Any Outlook Backup will show an error message and will not allow you to proceed to the backup procedure. Be sure to remember the password because there is no way to recover it if it is lost.

Backup Your Data to CD/DVD

Outlook Backup enables you to backup directly to DVD/CD. Any Outlook Express Backup Built-in mini CD/DVD Burner, You also can backup other data to Your CD or DVD.

Errors have been detected in the file PST - Outlook 2010 Recovery after This Error Issue

2011-02-02T02:59:00.000-08:00

MS Outlook 2010 – A Useful Application: Users go for Outlook 2010 as it provides more productivity what other Outlook previous version do not provide. Though it has well versed extended and great features, but corruption is likely to occur in this application also. In this version also you face with the problem of corruption of file and data loss if you will not use Outlook 2010 in proper way or there are many other reasons are also which are responsible for the corruption or data loss from Outlook 2010.

Causes for Corruption in Outlook 2010: Owing to several reasons Outlook 2010 can get corrupt like Virus attack, improper way of using software, hardware problem, improper system shutdown, accidental deletion of any data, software malfunctioning etc. These reasons and other such reasons can cause data loss situation in Outlook 2010 like notes, contact, task, journal, email etc. If corruption occurs owing to these reasons then solution too is there and you will soon get your lost data back.

Error Message after Corruption: When your Outlook 2010 gets corrupted, you encounter with the some error messages:

Errors have been detected in the file PST
After receiving error message you are unable to access your Outlook. The conclusion of your inaccessibility to PST files is that data stored in Outlook get corrupted and you need to give proper attention before you lose them. You are required to use some competent Outlook 2010 recovery software tool to repair and recover corrupted PST file.

Tool to Recover Outlook 2010: With the help of some easy, simple, user interface and tool that perform advanced algorithm program is required to fulfill this function. You can use SysTools Outlook Recovery software as this software can scan Microsoft Outlook thoroughly, repair and recover corrupted PST files. The software recovers files and do not make any modifications in it. The tool does not require any technical qualification for Outlook 2010 recovery.

Access 2010 And SharePoint

2011-01-24T20:35:00.001-08:00

Now that we can talk about all the features in Access 2010 I think I have to place my marker immediately on what I believe is the BIG story in this release.

For the past 3 or so years I have kept hearing internally at MS about the Web story in what became Access 2010. The idea seemed to be that in order to sustain a future for Access it was necessary to “tie its can” to SharePoint’s bumper and offer itself as a somewhat functional database tool for lists and relatively small data requirements inside SharePoint. I always had trouble with that idea because I was concerned that by doing so they would marginalize the very community that Access needs to survive, namely the worldwide non-network of people using client-side Access (often secretly) to produce Departmental Solutions.

But nonetheless I jumped on the bandwagon a couple of years ago. Reading the writing on the wall I stuck my neck out and developed a serious application using Client-Side Access 2007 with SharePoint 2007 Lists as the backend. And it worked !!! In fact that application has been in production for over a year, and with a little help from Terminal Services for those users spread around the world (literally), this application has worked and worked well (despite the kludges I had to employ to get everything to work well).

But in the background of all of this was with the expectation that Access 2010 would provide a far better story. Well it’s true !! But not in the way many expected.

Welcome To The Hybrid Access Application

While a lot of the talk will revolve around the pure Web-story in Access 2010 I believe that is not the REAL story – and any effort to make that the real story would be misguided.

The conception of the Access 2010 Client – SharePoint 2010 Server integration is not only brilliant it was also very, very ballsy. I cannot imagine a bigger leap of faith than what they did. That is the REAL story of Access 2010 and Access Services.

In the end Access 2010 allows the traditional client-side Access developer to stage their entire application inside SharePoint on a Subsite created by Access Services. When an Access application is “Published” to SharePoint all objects (tables, queries, forms, reports, etc.) get stored inside the SharePoint subsite.

The user needs only a small (200+ bytes) shortcut to subsequently launch this application from SP. But wait – the first time a user launches the application, Access Services reconstitutes (they use the cute word “Re-Hydate” at MS) in a folder on their client machine C: drive in binary format (not XML). Then Access launches THAT version locally. But while the data is cached on the local machine (again in binary format) this data is directly synched to the actual tables INSIDE SHAREPOINT.

Yes – the data, although cached locally, is synched in real time – BOUND – to the actual live tables inside the SharePoint site. Any changes to data is instantly synched with the Server version. So the user gets the benefit of using a cached client-side version of the full-featured client Access application but the data is natively staored on a SharePoint server.

Next time the user launches the application, Access Services synchronizes the local cached version with the SharePoint site and only takes action on objects and data that might have been changed since the last visit to the site. Therefore in most cases subsequent launches will be close to as fast as when using a local version of the data.

At the same time the developer (or developers by the way) can make changes to the application both front and back and then Synch their changes to the Server. Subsequent visits to the application by users will then automatically drive those changes to their local cached version to keep them in synch as well. No more re-deployment hassle !!

In order to even more enhance the performance of the client app, Access Services has its own special caching mechanism ON THE SERVER that works in conjunction with the local cache while the user is in the application. It is my hope that this will allow client-side Access applications to operate across a worldwide Intranet EVEN using only a VPN connection. If that is the case (and it is something I have not been able to confirm yet), then suddenly we have the ability to deliver Access applications to anywhere across a corporate Intranet with total real-time concurrency and performance that will be more than acceptable (especially when one considers the distances involved). Getting access to Terminal Services or Citrix is a pretty easy process in most Corporations anyway if necessary.

Certainly an existing Access application cannot be Published to SharePoint Server without a few changes. Indexes, relationships, lookups, primary keys will all have to be changed but these requirements will be easily defined and the Compatability Wizard in Access is a BIG help for that. The pain is minimal and is all manageable (nothing is ever totally FREE in life anyway :-) ).

One important point is that IF the application is actually backended on SQL Server, those links can be preserved and the application can live on SharePoint without even using Access Services tables on the Subsite. But having the application live and be deployed through SharePoint using Access Services will still be the way to go. In fact applications that started as Access MDB or ACCDB backends can migrate to SharePoint Tables and then up to SQL Server tables as demand requires …. all that with virtually no changes to the Front-End objects of the database. Think about that one……

In the end Access 2010 provides the existing Access developer with a path upwards to the wonderful Browser-based world without giving up any of the capabilities of the Client version of Access. In effect what we are looking at here is what I would have to call a true “Client-Server” scenario – one that truly puts the processing and the objects always in their proper place to produce the best results – how often have we really seen that?

List Of Microsoft Outlook 2010 Shortcut Keys

2011-01-23T20:51:00.000-08:00

Shortcut keys may consist of one key or combination of two or more keys that offer users an easier way to interact with computer applications without the need to use a mouse or other pointing device to perform the operation. The users who are familiar with shortcut keys can improve their productivity and speed up their works. Like other software (e.g. Windows 7 keyboard shortcuts), the Microsoft Outlook 2010 is also includes a lot of shortcut keys that make it easier for users to work around with menus and other command.

Here’s the list of Microsoft Outlook 2010 keyboard shortcuts or accelerator hotkeys that are available on the application:

* CTRL+1: Switch to Mail.
* CTRL+2: Switch to Calendar.
* CTRL+3: Switch to Contacts.
* CTRL+4: Switch to Tasks.
* CTRL+5: Switch to Notes.
* CTRL+6: Switch to Folder List in Navigation Pane.
* CTRL+7: Switch to Shortcuts.
* CTRL+PERIOD: Switch to next message (with message open).
* CTRL+COMMA: Switch to previous message (with message open).
* CTRL+SHIFT+TAB or SHIFT+TAB: Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
* CTRL+TAB: Move around message header lines in the Navigation Pane or an open message.
* Arrow keys: Move around within the Navigation Pane.
* ALT+B or ALT+LEFT ARROW: Go back to previous view in main Outlook window.
* CTRL+Y: Go to a different folder.
* F3 or CTRL+E: Go to the Search box.
* ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP: In the Reading Pane, go to the previous message.
* SPACEBAR: In the Reading Pane, page down through text.
* SHIFT+SPACEBAR: In the Reading Pane, page up through text.
* ALT+RIGHT ARROW: Go forward to next view in main Outlook window.
* CTRL+SHIFT+I: Switch to Inbox.
* CTRL+SHIFT+O: Switch to Outbox.
* CTRL+K: Check names.
* ALT+S: Send.
* CTRL+R: Reply to a message.
* CTRL+SHIFT+R: Reply all to a message.
* CTRL+ALT+R: Reply with meeting request.
* CTRL+F: Forward a message.
* CTRL+ ALT+J: Mark a message as not junk.
* CTRL+SHIFT+I: Display blocked external content (in a message).
* CTRL+ SHIFT+S: Post to a folder.
* CTRL+SHIFT+N: Apply Normal style.
* CTRL+M or F9: Check for new messages.
* UP ARROW: Go to the previous message.
* DOWN ARROW: Go to the next message.
* CTRL+N: Create a message (when in Mail).
* CTRL+SHIFT+M: Create a message (from any Outlook view).
* CTRL+O: Open a received message.
* CTRL+SHIFT+D: Delete and Ignore a Conversation.
* CTRL+SHIFT+B: Open the Address Book.
* INSERT: Add a Quick Flag to an unopened message.
* CTRL+SHIFT+G: Display the Flag for Follow Up dialog box.
* CTRL+Q: Mark as read.
* CTRL+U: Mark as unread.
* CTRL+SHIFT+W: Open the Mail Tip in the selected message.
* ALT+ENTER: Show the properties for the selected item.
* CTRL+SHIFT+U: Create a multimedia message.
* CTRL+SHIFT+T: Create a text message.
* CTRL+ALT+M: Mark for Download.
* CTRL+ALT+U: Clear Mark for Download.
* F9: Send and Receive.
* CTRL+B (when a Send/Receive is in progress): Display Send/Receive progress.
* CTRL+SHIFT+D: Dial a new call.
* F3 or CTRL+E: Find a contact or other item (Search).
* F11: Enter a name in the Search Address Books box.
* SHIFT+letter: In Table or List view of contacts, go to first contact that starts with a specific letter.
* F5: Update a list of distribution list members.
* CTRL+Y: Go to a different folder.
* CTRL+SHIFT+B: Open the Address Book.
* CTRL+SHIFT+F: Use Advanced Find.
* CTRL+SHIFT+PERIOD: In an open contact, open the next contact listed.
* F11: Find a contact.
* ESC: Close a contact.
* CTRL+SHIFT+X: Send a fax to the selected contact.
* CTRL+N: Create a new appointment (when in Calendar).
* CTRL+SHIFT+A: Create a new appointment (in any Outlook view).
* CTRL+SHIFT+Q: Create a new meeting request.
* CTRL+F: Forward an appointment or meeting.
* CTRL+R: Reply to a meeting request with a message.
* CTRL+SHIFT+R: Reply All to a meeting request with a message.
* ALT+0: Show 10 days in the calendar.
* ALT+1: Show 1 day in the calendar.
* ALT+2: Show 2 days in the calendar.
* ALT+3: Show 3 days in the calendar.
* ALT+4: Show 4 days in the calendar.
* ALT+5: Show 5 days in the calendar.
* ALT+6: Show 6 days in the calendar.
* ALT+7: Show 7 days in the calendar.
* ALT+8: Show 8 days in the calendar.
* ALT+9: Show 9 days in the calendar.
* CTRL+G: Go to a date.
* ALT+= or CTRL+ALT+4: Switch to Month view.
* CTRL+RIGHT ARROW: Go to the next day.
* ALT+DOWN ARROW: Go to the next week.
* ALT+PAGE DOWN: Go to the next month.
* CTRL+LEFT ARROW: Go to the previous day.
* ALT+UP ARROW: Go to the previous week.
* ALT+PAGE UP: Go to the previous month.
* ALT+HOME: Go to the start of the week.
* ALT+END: Go to the end of the week.
* ALT+MINUS SIGN or CTRL+ALT+3: Switch to Full Week view.
* CTRL+A: Select all contacts.
* CTRL+F: Create a message with selected contact as subject.
* CTRL+J: Create a Journal entry for the selected contact.
* CTRL+N: Create a new contact (when in Contacts).
* CTRL+SHIFT+C: Create a new contact (from any Outlook view).
* CTRL+O: Open a contact form for the selected contact.
* CTRL+SHIFT+L: Create a distribution list.
* CTRL+P: Print.
* CTRL+ALT+2: Switch to Work Week view.
* CTRL+COMMA or CTRL+SHIFT+COMMA: Go to previous appointment.
* CTRL+PERIOD or CTRL+SHIFT+PERIOD: Go to next appointment.
* CTRL+E: Find a message or other item.
* ESC: Clear the search results.
* CTRL+ALT+A: Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.
* CTRL+SHIFT+F: Use Advanced Find.
* CTRL+SHIFT+P: Create a new Search Folder.
* F4: Search for text within an open item.
* CTRL+H: Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.
* CTRL+ALT+K: Expand search to include items from the current folder.
* CTRL+ALT+Z: Expand search to include subfolders.

Microsoft Outlook 2010 - 32-bit/x64

2011-01-07T04:28:00.000-08:00

Microsoft Outlook 2010

Microsoft Outlook 2010 offers premium business and personal e-mail management tools to more than 500 million Microsoft Office users worldwide. With the release of Outlook 2010, you get a richer set of experiences to meet your communication needs at work, home, and school.

From a redesigned look to advanced e-mail organization, search, communication and social networking features, Outlook 2010 provides you with a world-class experience to stay productive and in touch with your personal and business networks.

Save time viewing, creating, and managing your e-mail

Think about how much e-mail you receive in a typical week today versus a typical week five years ago. We’ve redesigned Outlook 2010 to reflect these changes in your lifestyle and help keep up with the vast amounts of information you receive every day.
• Manage large amounts of e-mail with ease. Condense, categorize, or even ignore entire conversations with a few clicks. With new conversation management tools and the improved Conversation View, dozens of messages can turn into just a few relevant items.
• Send the right information to the right people and respond to e-mails rapidly. Mail Tips instantly alert you to potential distribution issues and Quick Steps take the multi-stepped tasks you perform most down to just a single click.1
Get easier access to the right tools
Locate the commands you need where you want them.
The improved Ribbon, available across Office 2010 applications, makes it easy to uncover more commands so you can focus on the end product rather than how to get there.

• Easily configure new and existing accounts, clean up your inbox, and visually see how much space is left in your mailbox. These are just a few of the many features available from the new Microsoft Office Backstage view. Backstage view replaces the traditional File menu in all Office 2010 applications to provide a centralized, organized space to manage your accounts and customize your Outlook experience.

Connect with people and stay up to date
Whether you’re managing a team or organizing a family event, it’s important to stay connected to people inside and outside your office or home. Outlook 2010 brings together various e-mail and communication networks so that staying connected with the people you care about is fast, simple, and fun.

• Combine multiple e-mail accounts, calendars, and address books and easily manage them from a single, centralized view.
• Manage your schedule using the new Schedule View. View multiple Outlook calendars, Windows Live, or other shared calendars, in a streamlined horizontal display.
• View the availability of a person and reach out to them using a variety of communication methods - all on a new easy-to-access contact card. 2
• Get additional information about people, such as mutual friends and other social information, and stay better connected to your social and business circles through the new Outlook Social Connector.
Access your vital information anywhere, anytime
Check e-mail anywhere and quickly locate those important addresses and phone numbers when you need them. Now you can stay connected to your work and personal contacts by taking the new Outlook experience with you. It’s easy to keep on top of things while you’re on the go.
• Microsoft Outlook Web App: Stay up to date and in touch. View your e-mail messages, contacts, and calendar events stored on Exchange Server using a Web browser.3
• Microsoft Outlook Mobile 2010: Sync Outlook 2010 with an enhanced mobile version of Outlook specifically suited to your Windows phone.4

Manage your inbox, schedule, and contacts with ease, connect to various e-mail and social networks and obtain anywhere access to your information. Outlook 2010 helps you stay

Microsoft Office Outlook 2010 configuration settings

2010-12-17T02:09:00.001-08:00

This depends upon how you setup your ISP settings within Outlook 2010. Then also do remember to send yourself the test message that's displayed within Outlook 2010 prior to completing your Outlook 2010 E-mail account configuration settings within Outlook 2010 for the first time, as this is to check that everything you've input into Outlook 2010 for your e-mail account settings, that these are perfectly correct for e-mailing usage with Outlook 2010!

If the Outlook 2010 test message does complete correctly, then all is okay! If these settings are not done correctly, you'll experience both e-mail sending & receiving problems - by presenting you with some sort of an ISP pop3/IMAP failure which means that you have an e-mail settings issue! - Then phone up your ISP for help!

Should you not be able to either send/receive & download any e-mail or to easily fix it, then, consider doing virus testing upon your computer for some sort of possible viruses! - Make sure to use very well-known organizations for your chosen virus scanners! - This is due to some possible phony companies out there, whom were recently mentioned about upon either Fox/Sky News, who would claim to supply a genuine virus scanner by presenting you with pop-ups in order to use them, but when you use them they do place viruses on to your computer, and then they would clean out all your bank accounts! Here are some of the top organizations for usage:> Panda Security provide Panda Global Protection 2011 - (use Panda Security's provided/supplied current & valid year & onwards), Symantec provide Norton 360 v4.0, McAfee provide McAfee 3-User Total Protection. You can also use either bing/Google to search for either "Windows 7: Consumer security software providers", or search for "Windows Vista: Consumer security software providers" from within Microsoft/MSN home pages, and there you will be presented with all the top Malware organizations, which are listed there by the Microsoft partners! Should any of those top given organizations, not be fully compatible/suitable with your computer system, or even if any of these fail for some reasons or another, then try using "Microsoft Security Essentials" - as it's free!

NB:> Once Outlook 2010 has been fully installed, should either sending / receiving all e-mail fail, then the need has arisen to re-test out your Outlook 2010 e-mail configuration settings once again. You can send yourself anther “Microsoft Outlook Test Message” from within the Outlook 2010 e-mail configuration settings, by clicking upon “Test Account Settings”, to check if the “Microsoft Outlook Test Message” shortly returns with either a success/failure message. This is to check all those details/settings are perfectly correct for e-mailing usage with Outlook 2010! – Should the test message returns with a success message, then all is okay. If the test message returns with a failure message, then call your ISP support quickly for help!

Microsoft Outlook 2010 maximum default size for e-mail attachments = 20MB. This 20MB default size can be increased up to any suitable given size. Gmail/Sky has a set maximum size of 25MB for e-mail attachments = 25028 Kilobytes, as these ISP’s don’t allow large e-mail attachments over 25MB to be sent out. For info on how to increase the Microsoft Outlook 2010 maximum default for e-mail attachment size, you'll need to use the Microsoft Help/Support sites for help with regards to this matter.

How to set the new MaximumAttachmentSize of 25MB within the Regedit! – (For this info, go to the following Microsoft Help/Support) site http://support.microsoft.com/?kbid=2222370 or search for "Attachment size exceeds the allowable limit" error when you add a large attachment to an email message in Outlook 2010, either by using "bing" or by using "Google" et cetera!

Please open up Outlook 2010 and select File then select Account Settings, then double click upon either your name or your e-mail account in there to open it up, and then do make sure that the "Require login using Secure Password Authentication (SPA)" within the "Internet E-mail and Account Settings" is not checked & is unchecked as the checkbox must be left not filled-in or ticked at all in that section of the e-mail configuration settings when using Outlook 2010. If you select this option, your e-mail will surely fail.

Top 5 Outlook 2010 Productivity Enhancements

2010-12-06T23:14:00.000-08:00

Many users have a love/hate relationship with Microsoft Outlook — it’s the standard email and calendaring application in many organizations, yet it often doesn’t enable them to work as productively as they’d like, spawning a veritable cottage industry of add-ins.

The Microsoft Office 2010 Technical Preview shows that Outlook 2010 will include a number of productivity-boosting enhancements that should appeal to a wide cross-section of users, from the novice to the seasoned pro. Here are my top five productivity enhancements in Outlook 2010.

Backstage View. Personally, I think the addition of the Backstage View in Office 2010 applications sets a new level of application accessibility and usability, especially in Outlook 2010. Clicking on the Office button gives you access to Outlook settings and account information, including account settings, automatic replies to email, mailbox cleanup, and rules. Bringing all this information into one interface should be a boon to productivity, since users will no longer have to hunt around for management features in various Outlook menus.

Schedule View. Although there were different “views” of Outlook data in previous releases, the implementation meant that they weren’t that useful. However, Outlook 2010 includes better control over views, and I recommend anybody test driving it to spend some time using them. A case in point is the new Schedule view, which provides better insight into your daily schedule, as recorded in your Outlook calendar.

Moreover, as with the other views, you have the option to set different time scales to provide a granular look as to what is going in your day. The new Time Scale feature enables you to scale your schedule view from 5-minute to 60-minute increments.

Task Notes. Office 2010 includes OneNote 2010 integration with the main Office applications, including Outlook. From the Outlook Tasks List, click “Task Notes” and the “Select Location in OneNote” dialog box appears. From this dialog box, you have the option of selecting a section or page for your task notes. Even if you are currently a big OneNote user, the introduction of Task Notes in Outlook 2010 may cause you to reconsider your existing OneNote organizational schema. I see the integration of OneNote with Outlook and other Office 2010 applications as one of the highlights in this upcoming Office release.

Publish Online. The new Publish Online feature gives the promise of a geographically-dispersed project team being able to publish their personal and team calendar data online, and make it accessible to the team. With Publish Online, you can publish your Outlook calendar to Office Online, or a WebDAV server. I like the options here because it won’t tie you to an expensive online collaboration solution.

Customize Common Tasks. There have been few (if any) changes to how you perform common Outlook tasks in quite some time. With the launch of Outlook 2010, you have the option to customize how you perform common tasks like sending meeting invites to your team, sending emails to your whole team, and forwarding emails. You also have the option to create your own “quick steps” from scratch. These options are available from “Quick Steps” in the Home ribbon or from the “Quick Steps” dialog box. The best part is that these options are dialog box-driven, with no knowledge of macros required.

Outlook 2010 and Your Productivity
While I lamented in a previous post that Outlook 2010 needs to be more social, the productivity enhancements present in Outlook 2010 offer a lot for everyone from novice to power users. My history as a writer and computer book technical reviewer on Office topics goes back to Office 2000; the Office 2010 Technical Preview — especially Outlook 2010 — show a lot more promise at this stage than previous releases, so I’m looking forward to checking out the final version.

Finding Outlook 2010 Data Files

2010-11-25T01:33:00.000-08:00

To find the location of your .pst file in Outlook 2010, open Outlook and go to the File tab. Select Info in the left pane of the window and click on the Account Settings button. Select Account Settings from the drop-down to open the Account Settings dialog box. Go to the Data Files tab of the dialog box. Select the Outlook account you want to back up and click the Open File Location button. A new window will open displaying your Outlook 2010 data files.

Backing Up Outlook 2010 Data Files

Once you have located your Outlook 2010 data files, backup should be no problem. Close the Account Settings dialog box and then close Outlook 2010. Go back to the window displaying your Outlook 2010 data files. Copy the file to your backup location, such as an external hard drive or USB flash drive, or burn the files to a CD or DVD.

Importing Backup Files

If you ever lose your Outlook 2010 data or want to move it to another computer, you can import the Outlook 2010 backup files. Open Outlook 2010 and go to the File tab. Click Open in the left pane of the window. Click Import to open the Import and Export Wizard. Select Import from Another Program or File and click Next.
Select Outlook Data File under Select File Type to Import From and click Next. Click the Browse button and navigate to the Outlook 2010 backup data files and click Open. Choose whether you want duplicates to be replaced, allowed or removed and then click Next. Enter a password if necessary and select the folder from which you want to import files. Most likely, you will want to import the entire data file, so you would select Outlook Data File and select the Include Subfolders check box. If you want to import the data file into your current Outlook file, select Import Items into the Current File. Otherwise, click Import Items Into the Same Folder in and choose the location. Click Finish to complete the import and restore your backed up files.

Microsoft Outlook 2010: Backup/Export Data

2010-11-09T22:52:00.000-08:00

In Outlook 2010, you can easily export your email, Calendar, Contacts, Tasks or other data. This comes in handy when you would like to backup your data or move your data to another computer.

1. Click the Office button in the upper-left corner.

2. Click Saving.

3. Click Export.

4. Click Export on the right side.

5. Select Export to a file and click Next.

6. Select Outlook Data File (.pst) and click Next.

7. Choose what you would like to backup. Calendar, all Personal Folders, Inbox, etc. Click Next when ready.

8. Provide a location and filename to backup to. Click Finish.

Article Source - http://bit.ly/bLyukK

Backup Emails From Microsoft Outlook 2010

2010-10-24T21:53:00.000-07:00

If you are looking for a good freeware to archive your email messages from Outlook, Windows Live Mail or Mozilla Thunderbird, here is an excellent tool. MailStore Home is a comprehensive email backup solution for Windows XP, Vista and Windows 7.

MailStore Home helps you backup all your email messages from multiple applications and accounts into one secure persistent archive. The tool can backup emails from Microsoft Outlook 2000, XP, 2003 and 2007, Outlook 2010 (32-bit version only), Outlook Express, Windows Mail, Microsoft Exchange server, Mozilla Thunderbird and SeaMonkey, POP3 and IMAP.

Key features:

# Archive all email messages centrally, securely and permanently

# No storage limitations

# Search your email in a fraction of a second

# Integrated CD/DVD burning, backup archives with 1 click

# Conserve disk space; MailStore Home saves only a single instance of mail and attachments

# Preview saved messages directly in MailStore and reopen them in your local mail client

# Your email can be exported to a variety of destinations

# Messages are stored MIME-compatible, and can be recovered at any time without information loss

Microsoft Office Outlook 2010 - Email Program

2010-10-05T00:06:00.000-07:00

The Bottom Line

Microsoft Office Outlook shines as an email client with great talent for organizing (virtual folders, fast search), solid spam and phishing filters, and seamless integration with to-do lists and scheduling. Outlook's message templates could be more flexible, though, and its smart folders could learn from example.

Outlook comes with solid and effective spam filtering and blocks phishing attempts
Snappy, flexible search, virtual folders, conversations and mail grouping help you organize mail
Outlook integrates email messages, to-do lists, scheduling and social networking updates well

Cons

Outlook is a bit confusing to set up and can be confusing to use with its myriad of options
You cannot create smart folders, flags or rules that learn by example
Outlook lacks useful message templates, and its RSS feed reader flexibility

Description

Microsoft Office Outlook manages multiple POP, IMAP, Exchange, MSN and Hotmail accounts.
Outlook offers powerful filters and ways to organize, thread, label and find messages.
Effective junk mail and phishing filters move unsolicited messages to a "Junk E-mail" folder automatically.
Outlook offers "Search Folders", which automatically contain all items matching certain criteria.
Searching for any message in any folder or account is pleasantly fast and sufficiently powerful in Outlook.
Outlook supports S/MIME email encryption and IRM access control (e.g. mail can't be forwarded).
To protect your privacy, Outlook doesn't download remote images and can display all mail in plain text.
Outlook attachment preview lets you view many types of attached files right inside the message.
An integrated RSS feed reader treats news items like emails.
Microsoft Office Outlook supports Windows XP/Vista/7.

Guide Review - Microsoft Office Outlook 2010 - Email Program

Whatever you want to do with email, chances are Outlook delivers.

Its easy to use spam and phishing filters effectively sort out the junk (set the filtering level to "high"), and Outlook's intelligent use of virtual folders, fast message searching, flagging, grouping and threading make dealing with even large amounts of good mail a snap. It's easy to set up "Quick Steps" buttons in the toolbar, for example, that afford one-click access to filing mail, new messages to oft-mailed recipients, replies, flagging and more.

The included RSS feed reader lacks sophistication, but it does turn up news items as emails automatically — and typically, that's just right.

Another inclusion, social networking, does deliver another kind of news in often helpful a manner. Once set up to work with the networks you're using, "Outlook Social Connector" not only picks up photos and status updates, it includes previous emails exchanged, meetings planned and attachments received in the mix, too.

It's a pity you can't train the junk mail filters — or even Outlook's otherwise so perfectly helpful categories. They could learn by example how you sort your mail. Unfortunately, Outlook also offers no way to apply categories to messages in IMAP accounts (they do work and roam perfectly with Exchange accounts).

Utility and ubiquity aside, Outlook is probably as well known as a target for viruses as it as a personal assistant. In spite — or because — of this history, Outlook 2010 goes to great lengths protecting your privacy and security. Outlook supports S/MIME message encryption, lets you display all mail in super-secure plain text and even sports a custom, more secure (albeit a tad clumsy), HTML message viewer.

Of course, Outlook has powerful filters and can be programmed to do many tasks automatically or expanded to learn new tricks with add-ons. Setting up flexible message templates for boilerplate replies isn't included, though.

Email editing works like a charm and with all the comfort you know from Word. This, alas, may result in large messages showing jumbled text for certain recipients. Plain text is available as a safe alternative to HTML and rich-text formatting, however.

Source:- email.about.com

Microsoft Office Outlook 2010 Backup

2010-09-27T23:13:00.000-07:00

Outlook 2010 is the next big desktop mail client from Microsoft. It has been vastly improved and is faster, more feature-rich than before. The basic design of Outlook profile is however the same when compared with Outlook 2007.

This basic infrastructure allows users to export Outlook 2007 profiles to Outlook 2010 easily. Another benefit is that you can make a backup of Outlook 2010 just like you can make backup of Outlook 2007 quickly using various tools.
Recently in my last post, I reviewed MailBrowserBackup. A free utility that allows users to make backup of various desktop mail clients, such as, Windows Mail, Windows Live Mail, Mozilla Thunderbird, and Outlook 2003/2007.
What I discovered was that you can also make a backup of Outlook 2010 as well, by selecting Outlook 2003/2007 profile.

To test it, I first saved a draft mail in my default Outlook 2010 profile and then used this tool to make a backup. Later I removed the draft and used this tool to restore the backup. Lo and behold the draft was back in it’s full form. Go ahead and give it a try, kudos to the developer for making an awesome utility.

Configure Outlook 2010 For Gmail

2010-09-19T22:18:00.001-07:00

1. Login to your Gmail account, click settings and select the “Forwarding and Pop /IMAP” tab. Select “Enable POP for all mail” and “Enable IMAP” and click “Save changes”

2. Start Outlook 2010, choose the File tab from the menu and select the Info option from the left. Now click on “Add account” as shown below

3. In the pop up window that opens, ignore all the options and select “Manually configure server settings or additional server types”

4. In the next step, select “Internet Email” and hit “Next”.
5. Now enter your email account credentials and the Gmail mail server details. Choose the incoming mail server as imap.gmail.com and the outgoing mail server as smtp.gmail.com. Google Apps users need to use pop.gmail.com and smtp.gmail.com respectively.

6. Next, click “More settings” and select the “Outgoing server” tab. Select the checkbox “My outgoing server requires authentication” and check the radio button “Use same settings as my incoming mail server”

7. Now select the Advanced tab and enter the port numbers for the incoming and outgoing mail servers. Use 993 for the IMAP Port and 587 for the SMTP port.

Remember to choose SSL as the connection type.

That’s it. You have successfully configured Outlook 2010 for your Gmail and Google Apps accounts. Now Hit “Test account settings” and Outlook will send a Test email and verify all the settings. Now you can read all your email from desktop, reply to messages and create a backup of your email – all with the very wonderful Outlook 2010.

How to Fix Outlook Unknown Error OX800CCC81

2010-08-11T22:44:00.000-07:00

If you use outlook as your email client and have this problem with Outlook email that you can receive emails but can't send out emails, but it comes up with this error message "unknown error OX800CCC81".

This error comes up because the outgoing server is not configured right or somehow changes. It depends what version of Microsoft Outlook you are using, but it's not hard to find the Tools and Options to look for outgoing server setting.

If you are not sure what you doing, follow these steps to fix outlook unknown error:

1. From Outlook Tool's menu, go to Options.

2. The Options windows pops up, click on"Mail Setup" tab.

3. In the middle you will see Send and Receive button, click on it

4. Now click on a button that says "Account Properties".

5. A new window will show "Internet E-mail Settings", click the tab on the top "Outgoing Server".

6. Tick "Log on to incoming mail server before sending mail".

7. Click Ok to save the settings and exit out Outlook and re-open it.

Source:- Ehow.com

Outlook 2010: Backup/Export Data

2010-08-09T21:13:00.000-07:00

In Outlook 2010, you can easily export your email, Calendar, Contacts, Tasks or other data. This comes in handy when you would like to backup your data or move your data to another computer.

1. Click the Office button in the upper-left corner.
2. Click Saving.
3. Click Export.
4. Click Export on the right side.

5. Select Export to a file and click Next.

6. Select Outlook Data File (.pst) and click Next.

7. Choose what you would like to backup. Calendar, all Personal Folders, Inbox, etc. Click Next when ready.

8. Provide a location and filename to backup to. Click Finish.

You may want to store this file safely on a backup drive, flash drive or network drive. That way if something happens to your hard drive, there isn’t a single point of failure.

Source:- http://www.technipages.com

How to Find Email Headers in Outlook 2010

2010-08-05T22:03:00.000-07:00

Now that the Beta version of Microsoft Office 2010 is available for public download there are a few changes you may need to know about to help protect your computer and your identity. While many up to date email programs are excellent at spotting phishing emails, there are a few that can sneak by and find their way to your inbox. Follow these easy steps to view and verify the origin of emails by inspecting the internet headers.

Step 1

Double click on the desired message to open it in a new window.
Step 2

Click Options

Click the options expander button at the top right hand section of the message navigation screen. This will open a new window with message settings and the internet headers.
Step 3

Look for the "Return-Path:" field

Check the internet headers box for details about the email. In this screen you can see the e-mail any replies will be sent to along with where that email will actually go. The destination of the message is in the "internet headers" pane called "Return-Path:"

Source:- Ehow.com

60 Most Common Keyboard Shortcuts for Microsoft Outlook

2010-07-27T19:50:00.000-07:00

Navigation
Switch to Mail	CTRL+1
Switch to Calendar	CTRL+2
Switch to Contacts	CTRL+3
Switch to Tasks	CTRL+4
Switch to Notes	CTRL+5
Switch to Folder List in Navigation Pane	CTRL+6
Switch to next message (with msg open)	CTRL+PERIOD
Switch to previous message (with msg )	CTRL+COMMA
Go to a different folder	CTRL+Y

Create an item or file
Create an appointment	CTRL+SHIFT+A
Create a contact	CTRL+SHIFT+C
Create a distribution list	CTRL+SHIFT+L
Create a folder	CTRL+SHIFT+E
Create a Journal entry	CTRL+SHIFT+J
Create a meeting request	CTRL+SHIFT+Q
Create a message	CTRL+SHIFT+M
Create a note	CTRL+SHIFT+N
Create a task	CTRL+SHIFT+K

All item functions
Save	CTRL+S
Save and close	ALT+S
Save as	F12
Undo	CTRL+Z
Delete an item	CTRL+D
Print	CTRL+P
Check spelling	F7
Forward	CTRL+F
Left align text	CTRL+L
Center text	CTRL+E
Right align text	CTRL+R

Email
Switch to Inbox	CTRL+SHIFT+I
Switch to Outbox	CTRL+SHIFT+O
Send	ALT+S
Reply to a message	CTRL+R
Reply all to a message	CTRL+SHIFT+R
Forward a message	CTRL+F
Mark a message as not junk	CTRL+ ALT+J
Check for new messages	F9
Open the Address Book	CTRL+SHIFT+B
Add a Quick Flag to an unopened msg	INSERT
Mark as unread	CTRL+U

Format Text
Display the Font dialog box	CTRL+SHIFT+P
Switch case (with text selected)	SHIFT+F3
Make letters bold	CTRL+B
Add bullets	CTRL+SHIFT+L
Make letters italic	CTRL+I
Underline	CTRL+U
Increase font size	CTRL+]
Decrease font size	CTRL+[
Cut	CTRL+X
Copy	CTRL+C
Paste	CTRL+V
Insert a hyperlink	CTRL+K

Search
Find a message or other item	CTRL+E
Use Advanced Find	CTRL+SHIFT+F
Expand search to include the desktop	CTRL+ALT+K

Contacts
Find a contact or other item	F3
Select all contacts	CTRL+A

Tasks
Show or hide the To-Do Bar	ALT+F2
Accept a task request	ALT+C
Decline a task request	ALT+D

Outlook to be Offered with Mac Office in 2010

2010-07-26T00:36:00.000-07:00

One major obstacle to use of Macs in the enterprise has always been the absence of Outlook. Sure Macs have Entourage, but the program just doesn’t cut it for business users entrenched in the ways of Outlook. Those set on using a Mac have often resorted to partitioning their hard drives or installing programs like Outlook2Mac to access the program.

Soon such tactics will no longer be necessary, as Microsoft has announced the availability of Outlook in the next version of Mac Office. The change will likely be implemented in the new version of Office that is set for release in time for the holidays in 2010. In the mean time, those using Entourage 2008 Web Services Edition will enjoy steps Microsoft has taken towards making the experience more Outlook-like.

The release comes as part of a new business edition of Mac Office designed to provide Mac users with better connection to Microsoft Exchange Server and improved compatibility across platforms. Microsoft’s Mac unit is also building the Outlook software from the ground up to ensure compatibility with Mac’s backup and hard-drive search features.

As far as pricing goes, the new version will replace the current version of Office 2008 that sells for $400. Microsoft will continue to offer Office 2008 Home and Student edition for $150.

Source:- http://www.techcrunchit.com

Make Microsoft Outlook More Social

2010-07-18T22:11:00.000-07:00

While my first impressions of the next version of Microsoft Office, Office 2010, were quite positive, I did have one major disappointment. Why didn’t Microsoft make Outlook 2010 more social? I was hoping that the venerable email application would gain support for social media.

While email is still king in many organizations, it would be useful to be able to access Twitter, LinkedIn ,and even Facebook directly from Outlook.

Even though Microsoft hasn’t officially added support for social media to the next version of the app, you can customize Outlook 2007 and add social features yourself. Here is a quick overview of some add-ins that can help you make Outlook more social.

TwInbox. I’ve just started running TwInbox from TechHit to keep up with Twitter through Outlook 2007 (previously called OutTwit; Simon has written about it previously). It has a really simple install routine. However, I do recommend you setup a new folder for tweets before you log in into TwInbox and pay attention to the options menu and specify that folder for your tweets otherwise Twinbox will flood your Outlook inbox with tweets. While Twitter clients like Twhirl are popular, web workers who live in Microsoft Outlook should appreciate this add-in’s clean integration and toolbar that makes all Twitter commands easily accessible. My initial experience with TwInbox is favorable and I look forward to exercising more of its features. It is available as a free download.

FBLook. I was looking for an add-in to view Facebook from Outlook, because I find myself using Facebook a lot more lately. I found FBLook (also from TechHit). It enables you to update your Facebook status directly from an Outlook toolbar. You also have the option to view your friends status updates, and view notifications of new friend requests, messages, invites and pokes. FBLook is a free download. It requires you to log in to your Facebook account via a web browser during the installation process.

LinkedIn Outlook Toolbar. If you manage your contacts from Outlook, LinkedIn offers the LinkedIn Outlook Toolbar as a free download. I give high marks to this Outlook add-in for its ease of setup and directed approach for integrating LinkedIn contact management. The Build Network wizard enables you to specify where to search in your folders and email for possible contacts. You can search for contacts you communicate with frequently, create Outlook contacts from your LinkedIn connections, and select contacts to invite from your Outlook contact list to your LinkedIn network. The dashboard is another powerful feature of this toolbar, because it publishes updates from your LinkedIn network to Outlook 2007′s main window. There are also communications reminders for keeping in touch with contacts, emails that potentially needs a reply, and follow-up reminders.

While people are always going to need the core Outlook features of email, calendar, to-do list and task management, Microsoft has yet to embrace social media as an important online communications medium. The developers behind the tools surveyed in this post have provided some valuable features I would have expected to see in the new Outlook 2010.

Source:- webworkerdaily.com

Microsoft adds Facebook access to Outlook 2010

2010-07-15T22:19:00.000-07:00

SERIAL SECURITY THREAT Microsoft has announced that the next version of its Outlook email client will feature tight integration with social notworking sites.

Through Microsoft's introduction of the Outlook social connector middle ware layer, back-end services such as Sharepoint, Windows Live, Facebook and Myspace will be able to push information directly to your inbox. Last year the Vole announced that its Outlook social connector would be released as part of the Office 2010 beta programme in partnership with LinkedIn, however now it seems that Microsoft has managed to sell the big social notworking sites on supporting its gossip delivery platform.

In an Outlook MSDN blog post, Microsoft announced its latest partners, trying to show it's serious about social integration in its popular but often security challenged email application. The blog post goes on to describe in tedious detail how you will be able to look up your contacts history to give you all sorts of questionably useful information, such as when you last interacted with your colleagues.

Unsurprisingly, the Vole is going to be using its Outlook social connector to push content from its almost non-existent social notworking site Windows Live direct to your Outlook email inbox. Vital information such as status updates, profile updates and pictures will be pushed into Outlook right along with messages that might actually mean something to you.

Integrating social notworking together with scheduling and email application has hit the headlines lately with Google's botched rollout of Buzz. While Microsoft is aiming its Outlook social connector at businesses, it should be acutely aware that privacy will have the potential to make or break its rollout of this feature.

For employees the Outlook social connector aims to show "real-time activity" for both social and business networks, so further discretion may be required to avoid privacy problems.

This isn't released yet, as Outlook 2010 will be coming out with the rest of Office 2010 much later this year. There's a beta programme going on at the moment, but Outlook social connector only works on the 32-bit version of Outlook at present.

Source:- theinquirer.net

MS Office 2010 – Outlook Features & Enhancements

2010-07-07T19:43:00.000-07:00

Microsoft Office 2010 Outlook offers you with Productivity enhancements which can seriously amaze you and some of these include Backstage View, Schedule View, Task Notes, Publish Online & Customize Common Tasks. Composing a new email in the Microsoft Outlook is quite easy now because you can easily Attach Files, Check Names, Address Book, adding Signatures. Here is a small demo on how the Compose Message [HTML] sections looks like. You have Permission settings, which would disable the message receiver from forwarding your email and the Tracking feature would allow you to Request a Delivery Receipt & Request a Read Receipt. These options are useful when you are sending emails to your clients and when you want to get notified on when your emails are being delivered and read by them.

Microsoft 2010 Outlook

Microsoft Outlook allows you to connect to your online social network and keep your status activated always. You can easily view contacts from all your networks and connect to them automatically keeping them upto date.

Compose Email Microsoft 2010 Outlook

The print email functions are quite good because you get a direct screen view of whats going to be printed and with a list of all the connected and installed printers along with Print Options.

MS Outlook Print Email

Outlook 2010 with Exchange Server 2010 technology allows you to have voice mail and faxes sent directly to your inbox which means that you can have access to them anywhere in the world be it the computer, Outlook Mobile or Outlook Web Access.

Source:- amitbhawani.com

What's New in Outlook 2010

2010-07-06T20:32:00.000-07:00

Outlook 2010 includes some radical new features never before seen in a Microsoft client. But are these new bells and whistles enough to keep the old mail workhorse in the game? We break it down in this review.

There are two products on the market today that are clear threats to Microsoft Outlook: Facebook and Gmail. The latter is a free, intuitive email web app that seems light years easier to use than any Microsoft email product, and its hook-ins to Google Calendar give it room to challenge Outlook as a scheduling app, too. Facebook, meanwhile, is not only the primary contact manager for millions of users worldwide but, as a nexus of conversation and status updates, threatens email itself as the central personal communications system of the Internet.

That's probably why Microsoft Outlook 2010 has so many blatant Gmail and Facebook elements in it. Throw in all the standard Office 2010 enhancements and Outlook may be the most overhauled app in the new Microsoft Office. The question is whether the overhauls are worth the price of an Office upgrade, especially when Outlook's competitors are free.

The Ribbon

Microsoft Outlook 2010 now sports a revised ribbon interface, so if you're adamantly opposed to the Office ribbon, you probably won't like Outlook 2010. That said, the ribbon is persistent in Outlook 2010; it doesn't diappear when you remove your mouse from the tabs, as is the case in Word 2010. Many new features in Outlook are prominently displayed, and once you've acclimated to it, the ribbon is rather fast. For those of you put off by the ribbon in Office 2007, which infamously removed the File menu and replaced it with a glowing Office logo orb, the 2010 ribbon is less foreign, but the learning curve is still there. Thankfully, the File menu has returned in Office 2010, including in the new Outlook.

Backstage

If you select the File menu in Outlook 2010, you'll be transported to Backstage view, which hides your active Inbox or Calendar in favor of a full screen set of account controls. This is standard operating procedure for all Office 2010 apps but feels a bit unnecessary in Outlook, since the sharing and publishing options in Word, Excel, and PowerPoint simply don't apply to the email client. It's nice to have a full screen to handle account settings or printing options, but this iteration of Backstage feels like wasted space. Most of your inbox, calendar, and preview pane configuration options are here, so there's a lot of power present, but nothing a File ribbon couldn't handle.

Quick Steps

The new Outlook ribbon justifies most of its existence with the inclusion of Quick Steps, which are like a hybrid of custom ribbon buttons, Outlook rules, and macros rolled into one. Quick Steps allow you to apply multiple actions to a message or appointment by simply clicking a button in the Quick Steps menu. If you organize mail into folders, Quick Steps are a real timesaver; you can mark items as read and shift them into specified subfolders with a single click. The default Quick Steps buttons are a bit corporate-centric - especially the buttons for composing an email to your manager or converting an email string into a meeting request - but the ability to create custom Quick Steps opens up a world of efficient possibilities for email enthusiasts.

Conversation View

This is where the Gmail imitation gets explicit; Outlook 2010 automatically groups related email replies into conversations, just like Gmail. Conversations are identified in your inbox by a grey arrow/chevron box. Above, you can see a collapsed conversation on the left and an expanded conversation, exposing the related reply messages, on the right. Just like Gmail, conversation view saves a great deal of inbox screen and keeps email intuitively organized. If Outlook 2010's conversation view stopped there, it would be fine. But for anyone who has ever been trapped in an email string that just won't end - like the endless Reply All responses to a birthday, baby or promotion announcement - Outlook 2010 offers an Ignore Conversation option. By selecting Ignore Conversation, all subsequent responses to the email string remain hidden within the conversation view and don't generate new mail alerts from Outlook. Once you've sent your "happy birthday" message, you don't have to clog your inbox with the 25 ones that follow.

Social Connector

Finally we arrive at Microsoft's attempt to stave off the Facebook-driven erosion of Outlook relevance: the Outlook Social Connector. In simple terms, the Outlook Social Connector imports social networking data into Outlook, giving you a one-stop venue to view status messages generated both within and without Outlook. Microsoft released a Software Development Kit for the Social Connector several months ago, which means you can write a Connector to send status data to Outlook 2010. So far, only MySpace and LinkedIn have opted in, though Facebook and Microsoft Live Connectors are on the horizon.

As it stands right now, the Social Connector is strictly an import tool; you can't update your status messages from within Outlook 2010, merely read them through a view nicknamed "the People Pane." Microsoft's vision is that you'll use the People Pane status data to send more relevant emails and schedule better appointments. There are some quirky limits to the Connector that will likely improve over time; it only imports status updates from people in your Outlook Contacts list and only if they signed up for a social network using the email address in your Outlook contacts. For example, if Bob in the next cubicle signed up for LinkedIn using his Gmail address and not the corporate email address in your Outlook Contacts, your Social Connector won't find Bob's LinkedIn data. While the Social Connector is a step in the right direction, it's not quite the unified online communications portal it wants to be.

While versions of the Social Connector have been ported back to Outlook 2003 and 2007, it was designed especially for Outlook 2010, and to connect to SharePoint 2010. If you really want to maintain Outlook as the lynchpin of your social data consumption, you'll probably want to upgrade to Outlook 2010.

Conclusion

Microsoft Outlook 2010 is much more easy to use than its predecessors, ribbon interface notwithstanding. Tasks have been streamlined, especially with Quick Steps, and the Social Connector at least acknowledges that email isn't the sole - or even primary - method of online communication today. If you use a previous version of Outlook to manage your communications or appointments, Outlook 2010 will legitimately enable you to manage those tasks more efficiently. If you don't live and breathe Outlook already, Outlook 2010's new toys probably won't convince you that it's time to adopt a Microsoft mail client.

Source:- notebookreview.com

What’s New Inside Microsoft Office 2010

2010-07-01T23:00:00.000-07:00

Here’s a quick visual guide to some of the new features of Microsoft Office 2010 that you’re likely to find useful once you get access to the software.

1. Save Office Documents to the Cloud

With Microsoft Office 2010, you can directly upload documents to your Windows Live SkyDrive account and access them from any other computer.

SkyDrive provides 25 GB of free online storage and, since the service is integrated with Office Web Apps, you can view and edit these documents anywhere in the web browser without requiring Microsoft Office (even on a Mac).

2. Embed Web Videos in your Presentations

With Office 2010, you can easily embed video clips from the Internet into your PowerPoint presentations just the way you embed Flash videos in regular web pages. Just copy the embed code from YouTube (or any other video sharing site) and paste it anywhere on the slide.

3. Quick Steps in Outlook

Gmail includes a useful feature called Send and Archive that performs multiple tasks. When you click this button, it will first send the reply and then archives the thread with one click. With the new Quick Steps feature in Outlook, you can create a sequence of commands (Send & Archive is just one example) and apply them to any Outlook item with a click. For instance, here’s a quick step for “Send and Delete” which would delete the email from your inbox after you’ve replied.

4. Built-in PDF Writer

All Office 2010 programs include a built-in PDF writer to help you save documents into the PDF format with a click. Earlier, you had to download an add-on separately but now PDF support is native.

5. Document printing made simple!

With Office 2010, Microsoft has completely revamped the print dialog and it’s a tremendous improvement. For instance, you can tweak printer settings (like page margins, etc.) and preview the changes side-by-side.

6. Broadcast Slideshows within PowerPoint

This is probably my favorite new feature of PowerPoint 2010. You can deliver live presentations over the web from within PowerPoint and anyone in the world can view your presentation using a web browser. It just works.

7. Video Editing meets PowerPoint

Do you want to trim some parts of a video clip before using it in your presentation? Or do you want to apply professional styles to a video (like reflection coupled with 3D rotation) so that your audience stay glued longer? Well, that’s easy because PowerPoint 2010 now includes some very powerful video editing features.

8. Distribute your slides as video

PowerPoint 2010 can convert your presentation into a video file that you may upload on to YouTube or distribute on a portable media player like the iPod. The video conversion happens in the background so you can continue using PowerPoint while the video is being created.

9. Built-in Screen Capture

All Office 2010 programs now include a screen clipping utility to help you quickly capture any area of the desktop screen. The tool will automatically take screenshots of all open applications on your desktop (that are not in minimized state) and you can insert them directly into your document or presentation.

10. Outlook gets social

When you open an email message inside Outlook 2010, it will show you related information such as email attachments, pictures, meeting requests and all previous email messages that you may have exchanged with that person (something like Xobni).

There’s a green add button that lets you “add that person to your online social networks from Outlook” but the service isn’t live yet. Until then, you can use these add-ons to make your Outlook more social. Important: Before installing Office 2010

1. If you are installing Office 2010 beta for the first time, the default settings will upgrade your existing copy of Microsoft Office. You can however customize this setting and install Office 2010 alongside an older version of Office.

2. If you already have Office 2010 Technical Preview on your computer, make sure you completely uninstall this edition before attempting to installing Office 14 beta. In case you still have trouble installing Office, use the cleanup utility to remove all traces of the previous version of Office from your system.

Is Outlook 2010 Slow?

2010-06-20T21:12:00.000-07:00

Consecutively Outlook 2010 offline can be helpful if you want to perform any task other than email. But what if you have 100 emails and it is taking forever to download them? By default Outlook 2010 downloads both the emails and the attachments and does not ask the user about this setting when setting up an account for the first time.

In Outlook 2007 you could hit Ctrl+Alt+S to open your Outlook Send and Receive Groups, but this is not the case in Outlook 2010. You first need to head over to the Send/Receive tab and Go to Send/Receive Groups -> Define Send/Receive Groups as shown in the screenshot below.

This will open the main window of Send/Receive Groups. Here select the Group Name and hit Edit.

Now under the Account Options, select ‘Download headers for subscribed folders’. This will download your emails faster by ignoring the attachments. This can be a quick way to send/receive emails and save time.

For some people this method might not make sense since attachments are an integral part of their communication. But I prefer downloading attachments using GMail, also if the attachment is a .doc, .docx, or .pdf file then Google Docs can open it quickly.
All attachments that are downloaded using Outlook 2010 is scanned in real-time with Microsoft Security Essentials(if installed). So it is safe to download attachments using Outlook 2010 or any other email client.

Read more: http://www.addictivetips.com/windows-tips/is-outlook-2010-slow-download-email-header-only/#ixzz0rSQTGYIq

Outlook 2010 includes some notable features

2010-06-10T21:37:00.001-07:00

Outlook has been a practically constant mail client since 2000 — and it’s just receiving improved. The impending original release, Outlook 2010, includes a few important differences from earlier versions. In this article, I will feel on some of these latest features.

Inbox Ribbon
single feature that stands out right away is the extended use of the Ribbon. No longer restricted to just the message windows, it now appears crosswise the top of the Inbox as well (Figure A).
Figure A

Outlook 2010 also handles conversations in a latest approach. The unique conduct we are all use to are still there, but exchange threading has been added. The completion isn’t quite as ideal as I would like, as in it is now done using Subject lines, but it is a straight feature however, and it makes email rather easier to manage. I’d like to see the quality use subject and sender or message ID for alliance conversations, but that is amazing for a new discussion. Figure B shows the threading (or conversation) with post expanded (email addresses have been removed).
Figure B

If a thread contains unread mail, it will show in the folder as unread with the new message displayed. next the subject of the message, the number of unread mail in the line will be displayed . Notice that some mail within the line are in my Inbox and others are in sent objects. This alliance helps keep track of all mail in a line despite of where they live within your mailbox.

I was positive this feature was the next big thing pending the particular line shown in Figure C arrived. Yes, it was future as a test message. But when I stretched the line to see what it might look like, I saw the cause behind the need for a dissimilar completion of threading (Figure D).
Figure C

Figure D

Quick Steps
Outlook 2010 introduces fast Steps, an expedited way to total an action using predefined or tradition rules. some are built-in by default, such as To Manager. When configured with your manager’s info, it will create a copy of the selected message to send to your manager. Another default Quick Step is FYI, which inserts FYI into the subject of the forward rather than the ever-present FW.
The Ribbon in the Inbox is the first place you will see Quick Steps items. Figure E shows this view (expanded for better visibility).

Figure E

As you can see, pretty a few options are previously available. But if you require to use a recurring action that isn’t listed as a Quick Step, you can create your own by clicking Create New or New Quick Step.
When creating a new Quick Step, you can select from a subset of actions:
• Move To Folder moves the selected message(s) to a specified folder.
• Categorize And Move sets a message category and moves to a specified folder.
• Flag And Move sets a message flag and move to a specified folder.
• New Email To sends a new message to the specified recipient.
• Forward To forwards the selected message(s) to a specified recipient.
• New Meeting creates a new meeting request.
• Custom Action allows custom items to be chosen for use as a quick step.
Note: Choosing Custom Action from the list will show a huge number of Quick Step actions.

Quick Steps are a lot like system in Outlook (which still exist), but they get toolbar buttons and shortcut keys assigned to them for easier on-the-fly use.
Outlook 2010 has also revamped the contacts feature. The Contacts folder looks much the same as before, but contact details within a message have changed. The summary popup you see when you click on the name of the sender in an email message is much improved, and the Details dialog, which appears when you double-click on a contact, is much easier to read and manage.

Favorite Outlook 2010 Features

2010-06-02T22:42:00.000-07:00

Here are my favorite Outlook features.
1. Speed. It is faster than previous versions and hangs much less…

2. Ignore Conversation (Ctrl+Del). Not interested in a conversation? Click this button on the new ribbon and you'll never receive another message on that thread (they all go to your Deleted folder).

3. Calendar Preview. When receiving a Meeting Request, before deciding to accept or not you get to see a preview of your calendar for that day and where the new meeting would fit in. See full description on outlook team blog post.

4. Quick Steps. See full description on outlook team blog post. I have created my own quick steps for filing conversations to folders, various pre-populated reply templates, creating calendar invites and creating TODOs from received emails.

5. Search Interface. Many of us knew the magic keywords for making smart searches (e.g. from:Name), but it is great to learn many more through the search tools contextual ribbon tab.

6. Next 7 days. Out of the many enhancements to the Calendar view, my favorite is to be able with single click to view the next 7 days – that is now my default view.

7. MailTips. See full description on outlook team blog post. The ones I particularly like are
o when composing a mail to someone that has their Out Of Office reply set, you get to read it before sending the mail (and hence can decide to postpone sending).
o when composing a mail to a distribution list, a message informs you of the number of recipients. Hopefully, senders will use that as a clue for narrowing down the recipient list or at least verifying that their mail should indeed be sent to so many people.

8. "You are not responding to the latest message in this conversation. Click here to open it.". When composing a reply to a conversation and you have not picked the last message to reply to (don't you hate it when people split threads like that?), this is the inline message you see (under the MailTips area) and if you click on the message it opens the last mail in the conversation so you can reply to that.

9. Rich "Conversation Settings" and in particular "Show Messages from Other Folders". For example, you can see in your inbox not only the message you received but also the reply you sent (it gets pulled in from the Sent folder). Another example: a conversation has been taking place on a distribution list (so your rules filed it to a folder) and they add you on the TO or CC line, so it appears in a different folder; regardless of which folder you open, you are able to see the entire conversation. Note that messages from other folders than the one you are browsing, appear in grey text so you can easily spot them. Reading them in one folder, obviously marks them as read in the other folder…

If you haven't yet, when are you making the move to Outlook 2010?

Source: http://www.danielmoth.com/Blog/Outlook-2010-My-Top-9-Features.aspx

Security and Office 2010

2010-05-25T22:29:00.000-07:00

Microsoft Office 2000, released over 10 years ago, was the last version for which security was not a large priority. Each successive version of Office has made significant improvements to the point where Office 2007 has, by any reasonable accounting, an excellent security record.

Now Microsoft seeks to step up security further in Office 2010. This web page collects documents on security features of the latest version of the suite.

Blocking and mitigating exploits is only one area where improvements were made, but they are important ones:
• Data Execution Prevention (DEP) support for Office applications—As we reported before release, Office 2010 (unlike 2007) opts in to DEP (Data Execution Prevention) by default. This alone should block whole classes of attacks. It's much more effective in concert with ASLR (Address Space Layout Randomization). Microsoft avoids discussing whether Office 2010 opts in to ASLR, which it must do in order to benefit from it, but my own default installation of Office 2010 on Windows 7 does opt-in.
• Office File Validation—This component checks files for proper format structure before allowing them to open. Many malicious Office (and other product) file attacks rely on improper file formats.
• Expanded file block settings—Office users and administrators can use the Trust Center and Group Policy to control which types of files users can open and save to.
• Protected View—Files which come from untrusted locations are viewed in a special sandboxed environment. The user gets to review them before enabling them for full features. [click here for full size.]

Encryption and authentication are also major themes of the new version. The new apps have more flexibility in using different cryptographic algorithms. Encrypted files now have integrity checking to see if they've been tampered with without decrypting them. Digital signature support can now verify documents even when the signing certificate has expired.,
The encryption and authentication features are aimed at larger organizations, but the exploit mitigation and blocking features work for everyone, and for the most part automatically. Attacks on Office documents have become far less popular in recent years, and unheard of using the new versions with the new document formats. This trend should accelerate with Office 2010.

Microsoft Office 2010 Compare?

2010-05-20T22:14:00.000-07:00

The release of the new MS Office 2010 is the most use full thing in the world, its fact and that it is used every day on every person in computer. Microsoft Office 2010 launch May last week with some new version.
Microsoft has provided a beta version of MS Office 2010 of the public to download online. The beta version will run unrestricted until October 2010 at which user must choose whether they wish to buy the final release or have it removed from their hard drive.
Microsoft Office 2010 includes word, Excel, PowerPoint, InfoPath, OneNote, Outlook, Access and Publisher2010 editions. The Office 2010 home edition) includes Word, Excel, PowerPoint, Outlook and OneNote2010. Later than the official make public, computer manufacturers may choose to bundle new machines with a starter edition of Office which includes just Excel and Word; this version of Office will swap the aging Microsoft Works Suite.

while the ribbon interface leftovers, it is positively a lot clearer than that provided with Office 2007; it is a far more simple application to navigate, the familiar file menu is back, there are fewer fancy borders and colors and it is also customizable to the users individual tastes. The applications look and behave like a 'family' now and have become more intuitive to use as a result of the more refined user interface.

An essential latest feature due for release in the final version but missing from the beta is the 'Web Apps' which will widen the Office functionality to a compatible web browser. Very related in form to Google Docs, Office Web Apps allows users to collaborate, edit and share Office documents online. This is a very important new feature that has no doubt come about due to the success of Google Docs and one that I would like to field test when complete.